AGENDA CAPTION:
Title
Consider approval of Resolution 2023-93R, approving an Advance Funding Agreement with the State of Texas, acting through the Texas Department of Transportation (“TXDOT”), for the construction of the Highway Safety Improvement Program Grant Improvements for the roadway resurfacing of Sessom Drive from Alamo Street to University Drive (“Loop 82”) with an estimated city participation amount of $116,290.00 plus 100 percent of any cost overruns; authorizing the City Manager, or her designee, to execute said agreement on behalf of the City; and declaring an effective date.
Body
Meeting date: May 16, 2023
Department: Department of Public Works, Sabas Avila, Director
Amount & Source of Funding
Funds Required: $116,290.00 (FY23 - $12,264 / FY 24 - $104,026
Account Number: FY23: 10006150-53020 / FY24: 10006150-53020
Funds Available: Click or tap here to enter text.
Account Name: Asphalt
Fiscal Note:
Prior Council Action: City Council authorized a Sessom Drive HSIP Project AFA on Aug. 2, 2022
City Council Strategic Initiative: [Please select from the dropdown menu below]
Public Safety, Core Services & Fiscal Excellence
Mobility & Connectivity
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Comprehensive Plan Element (s): [Please select the Plan element(s) and Goal # from dropdown menu below]
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☒ Transportation - Safe, Well coordinated transportation system implemented in an environmentally sensitive manner
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Master Plan: [Please select the corresponding Master Plan from the dropdown menu below (if applicable)]
Transportation Master Plan
Background Information:
In 2020, TxDOT issued a call for safety projects under the Highway Safety Improvement Program (HSIP).
The City of San Marcos submitted a safety project to resurface Sessom Drive from Alamo Street to University Drive with high-friction coarse pavement. The high-friction coarse pavement will serve to increase skid resistance and address the slick roadway conditions which were contributing factors to many of the roadway accidents.
The project was selected and awarded $678,691 for construction. Including construction and TxDOT administrative costs, the total project cost is $715,647. Of the total project cost, 81.6% ($678,691) will be Federally funded, 4.4% ($36,956) will be State funded, and 14% ($116,290) will be City funded.
The project is scheduled for design in 2023 and construction in 2024.
An Advanced Funding Agreement for Sessom Drive was originally approved by City Council on August 2, 2022. However, the original resolution did not indicate that the City is responsible for any/all overrun costs. TxDOT is requesting a new resolution indicating that the City is responsible for all overrun costs. This resolution will supersede the previous Sessom Drive HSIP AFA approved in August 2022.
Council Committee, Board/Commission Action:
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Alternatives:
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Recommendation:
Recommend approval of the new resolution approving the Sessom Drive HSIP advance funding agreement with TxDOT in the amount of $116,290 plus any cost overruns.