AGENDA CAPTION:
Title
Consider approval of Resolution 2021-23R, approving a change in service to the agreement with Dell Marketing, L.P. through the Texas Comptroller of Public Accounts Department of Information Resources for the purchase of core servers, server networking hardware, end-user devices and one third of Public Safety in-vehicle laptops to replace out of warranty devices in an estimated amount not to exceed $600,000; authorizing the City Manager or his designee to execute the appropriate documents to implement the change in service; and declaring an effective date.
Body
Meeting date: February 2, 2021
Department: Information Technology Department - Mike Sturm, Director (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $600,000
Account Number: IT004-General-50036112-70400 $350,000 IT004-Electric-51536112-70400 $125,000, IT004-WWW-52036112-70400 $125,000
Funds Available: Click or tap here to enter text.
Account Name: Click or tap here to enter text.
Fiscal Note:
Prior Council Action: Resolution 2018-99R
City Council Strategic Initiative: [Please select from the dropdown menu below]
Choose an item.
Choose an item.
Choose an item.
Comprehensive Plan Element (s): [Please select the Plan element(s) and Goal # from dropdown menu below]
☐ Economic Development - Choose an item.
☐ Environment & Resource Protection - Choose an item.
☐ Land Use - Choose an item.
☐ Neighborhoods & Housing - Choose an item.
☐ Parks, Public Spaces & Facilities - Choose an item.
☐ Transportation - Choose an item.
☐ Core Services
☐ Not Applicable
Master Plan: [Please select the corresponding Master Plan from the dropdown menu below (if applicable)]
Choose an item.
Background Information:
This request is to amend the City’s contract 218-298 with Dell Marketing L.P. through DIR contract DIR-TSO-3763, to replace out of warranty core servers and server networking hardware, as well as end-user as part of the City’s 5-6-year replacement lifecycle for hardware. This will be used to replace FY2020 and FY2021 out of warranty equipment. The purchases for FY2020 was deferred due to financial policies direction in response to COVID and funding concerns. All of the equipment being replaced is older than 5 years and has exceeded the manufacturer warranty support period, or the warranty will be expiring within the FY2021 budget year.
These purchases will all include maintenance and support for 5 years and the City will realize cost savings in purchasing the 5-year maintenance and support up front. By upgrading this equipment, we will be improving the overall infrastructure performance and reliability and provide a more efficient work experience for our employees.
We currently have a quote for the purchase of the servers and network hardware for a total of $301,939.32. The remaining funds $298,060.68 will be used to replace end-user devices to include one-third of Public Safety in-vehicle laptops.
Council Committee, Board/Commission Action:
Click or tap here to enter text.
Alternatives:
Click or tap here to enter text.
Recommendation:
Staff recommends approval of the Change in Service to the agreement 218-298 with Dell Marketing, LP in the amount of $600,000.