AGENDA CAPTION:
Title
Consider approval of Resolution 2020-245R, approving a Change in Service to the professional services agreement with the Jacobs Project Management Company relating to management of the City’s 2017 Bond Projects for the Police and Public Services Facilities to increase the amount of the contract by $235,700.00 for additional services and to extend the agreement for a total contract price of $2,534,700.00; authorizing the City Manager or his designee to execute the appropriate documents to implement the change in service; and declaring an effective date.
Body
Meeting date: November 4, 2020
Department: City Manager’s Office, Joe Pantalion, Assistant City Manager (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $235,700 ($69,700 Police, $166,000 Public Services Center)
Account Number: G608 (Police), C132 (Public Services Center)
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Fiscal Note:
Prior Council Action: June 19, 2018, Res. 2018-112R - contract award to Jacobs Project Management Company in the amount of $2,299,000 to manage bond projects.
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Background Information:
In June 2018, Council awarded a contract (218-279) to Jacobs Project Management (Jacobs) following a RFP solicitation process to manage the City’s 2017 Bond Projects to include an assessment of the City Hall development and the development of the Public Services Center. The total not to exceed contract of $2,299,000 awarded in 2018 has not been increased due to proactive steps taken by Jacobs to adjust project staffing hours to align with schedule adjustments with the bond projects and the Public Services complex development.
Directly due to budget and schedule impacts caused by the Police Department renovation project and the Public Services Complex project, this request is for additional project management services to the Jacobs contract in the amount of $235,700 as well as extending Jacobs’ contract to the end of February 2022. $69,700 of the total is related to the Police Dept. Renovations and $166,000 is for the Public Services Center. The $166,000 was included in the total cost presentation to Council for the Public Services Center.
Material impacts are as follows:
• Police Department Renovations - Budget increased by $6M and the schedule delay resulted in an extension of 26 months beyond Jacob’s original contract end date.
• Public Services Center - The project cost grew by $28M and the schedule extended 6 months beyond Jacobs’ original contract end date.
Staff supports the increase of $235,700 to Jacobs’ contract for additional project management services as well as extending the contract to the end of February 2022.
Council Committee, Board/Commission Action:
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Alternatives:
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Recommendation:
Approve a change in service to Jacobs Project Management contract in the amount of $235,700 for additional services and additional time.