AGENDA CAPTION:
Title
Consider approval of Resolution 2020-234R, awarding contracts related to the San Marcos Public Library Renovation Project Phase 2, Furniture, Fixtures and Equipment (FFE) to Library Interiors of Texas in the amount of $331,750.88 and to McCoy Rockford in the amount of $414,795.75; authorizing the City Manager or his designee to execute the agreements on behalf of the City; and declaring effective date.
Body
Meeting date: November 4, 2020
Department: Library Department, Diane Insley, Director (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $746,546.63
Account Number: G106-GENERAL-FF&E; 12080165.60127
Funds Available: Click or tap here to enter text.
Account Name: Office Furniture
Fiscal Note:
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Background Information:
This request is for award of Phase 2 FF&E (furniture, fixtures & equipment) for the Library renovations and additions currently under construction. During the early project planning for this project, it was determined that the City would provide the FF&E rather than require it to be part of the general contractor’s scope thus receiving better pricing through cooperatives and avoiding paying the general contractor’s markup. Pursuant to the authority granted by Local Government Code 271 Subchapter D, the City has sought bids from the following cooperatives and award is based on proposed discounted rates.
Phase 2 FF&E is for four (4) separate purchases from specialized library furnishings vendors offering discounted rates through cooperatives, Choice Partners, TxMAS, Buyboard, TIPS, Omnia, and NIPA as follows:
Choice Partners: Library Interiors of Texas (Estey): 60% discount
Choice Partners: Library Interiors of Texas (Worden): 43% discount
Choice Partners: Library Interiors of Texas (3Branch): 30% discount
TxMAS: McCoy Rockford (KI): 52% discount
Choice Partners: McCoy Rockford (Arcadia): 49.5% discount
Choice Partners: McCoy Rockford (Davis): 44.5% discount
BuyBoard: McCoy Rockford (Agati): 45% discount
BuyBoard: McCoy Rockford (Allemuir): 51% discount
BuyBoard: McCoy Rockford (Steelecase/Turnstone): 54% discount
TIPS: McCoy Rockford (Leland): 53% discount
TIPS: McCoy Rockford (Integra): 50% discount
Omnia: McCoy Rockford (SitOnIt): 54% discount
Omnia: McCoy Rockford (SmithSystems): 40.79% discount
Omnia: McCoy Rockford (David Edward): 54% discount
NIPA: McCoy Rockford (HBF Furniture): 40% discount
The total requested contract award for each vendor for FF&E is as follows:
Library Interiors of Texas, Austin, Texas through Choice Partners cooperative: $331,750.88
McCoy Rockford, Austin, Texas through TxMAS, Choice Partners, BuyBoard, TIPS, Omnia, and NIPA cooperatives: $414,795.75
In order to maintain the critical path schedule for the library renovations & additions construction project, Phase 2 furnishings is anticipated for delivery and installation in April 2021.
Council Committee, Board/Commission Action:
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Alternatives:
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Recommendation:
Staff recommends the approval of contract awards to Library Interiors of Texas, Austin, TX, and McCoy Rockford, Austin, TX for the Furniture, Fixtures and Equipment for the Library additions.