AGENDA CAPTION:
Title
Consider approval of Resolution 2020-215R, revising the composition of the Finance and Audit Committee to limit the staff members of the committee to the City Manager, Assistant City Managers, and the Finance Director, and providing that the Council Members on the committee will be the Mayor, Mayor Pro-Tem, Deputy Mayor Pro-Tem or another City Council Member appointed by the City Council if there is no Deputy Mayor Pro-Tem; clarifying that the role of the committee includes audit processes; and declaring an effective date.
Body
Meeting date: October 7, 2020
Department: Finance
Amount & Source of Funding
Funds Required: 0
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Background Information:
The Federal Government is currently auditing the city’s processes under our CDBG-MIT grant. They discovered that our 2018 Resolution was outdated as to membership and recommended the City be more intentional about the audit functions of the Committee.
We are recommending the following Resolution. This Resolution removes the Chief of Staff as a voting member as we no longer have that position. It also states the Mayor and Mayor Pro-Tem are permanent voting positions. Further, the Council members should approve the third voting member.
The Resolution also defines the audit function of the Committee. The Committee has been doing this role for many years. We simply did not have the intention well defined in the Resolution.
The Finance and Audit Committee members unanimously approved the Resolution at their September 18, 2020 meeting.
Council Committee, Board/Commission Action:
Entire Council must vote on the Resolution.
Alternatives:
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Recommendation:
Recommend approval of the attached Resolution.