AGENDA CAPTION:
Title
Consider approval of Resolution 2020-206R, approving a professional services agreement with Floodace, LLC for the asset management system development project in the estimated amount of $149,885.00; authorizing the City Manager or his designee to execute the agreement on behalf of the City; and declaring an effective date.
Body
Meeting date: October 7, 2020
Department: Engineering and Capital Improvements, Laurie Moyer, Director (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: 149,885.00
Account Number: C711
Funds Available: $150,000
Account Name: Asset Management System Development
Fiscal Note:
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Background Information:
The City of San Marcos received nine (9) proposals in response to RFQ 220-127 for Asset Management System Development. A City-staffed evaluation team comprised of subject matter experts evaluated all proposals and selected Floodace, LLC, located in San Antonio, Texas, as the most highly qualified firm to perform the services of the project as described below.
The City’s Engineering Department has been developing infrastructure asset management processes and tools to support CIP project development and operation and maintenance activities. Asset management seeks to use best practices in realizing value from infrastructure assets. This project will continue and enhance asset management efforts already made to improve decision making specifically related to water and wastewater infrastructure. In particular, the City has been developing risk models to assess the condition and failure risk of its water and wastewater assets. This project will enhance the development of those models within the City’s GIS and IT infrastructure. This will improve accessibility of information and the City’s decision-making to optimize capital improvement expenditures as well as operation and maintenance activities.
The contract is expected to be completed in late June 2021 in the estimated amount of $149,885.
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Recommendation:
Staff recommends approval