AGENDA CAPTION:
Title
Consider approval of Resolution 2020-182R, approving a five-year contract with Axon Enterprises Inc. through the Texas Local Government Purchasing Cooperative BuyBoard for the purchase of Audio Visual Equipment and Supplies for use by City-wide law enforcement personnel in the estimated amount of $1,817,375.34 to include the integration, installation and yearly maintenance of the equipment; authorizing the City Manager or his designee to execute the agreement on behalf of the City; and declaring an effective date.
Body
Meeting date: September 1, 2020
Department: Police Department - Bob Klett, Interim Chief of Police (By Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $1,817,375.34 (FY 21-25)
Account Number: 10002141-52395 ($1,376,264.68), 10003177-52395 ($300,426.00), 10002135-52395 ($47,715.00), 10003156-52395 ($45,094.66), 10003162-52395 ($30,580.00), 10002141-52395 ($17,295.00)
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Fiscal Note:
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Background Information:
Since 2016, by way of a Request for Proposals solicitation, the City contracted with Axon Enterprises, Inc. for audio and video equipment for the Police Department. In an effort to be more consistent and efficient city-wide with equipment and technology, other enforcement roles such as the City Marshal, Fire Marshal, Code Enforcement, Animal Control, and Parking Enforcement are now utilizing Axon products. Equipment and services include wearable body, in-car, and interview room cameras including a comprehensive digital evidence storage solution that will safely and securely manage and store the department audio, video, and still images.
In an effort to consolidate all of the various service agreements into one comprehensive agreement, the City will be ending the 2016 contract and with Council’s approval, will be entering into a new agreement with Axon through their Buyboard cooperative agreement. This transition will provide opportunities for early delivery of replacement cameras.
The contract summary is depicted below:
|
Summary of Contract Totals |
|
|
YR 1 |
YR 2 |
YR 3 |
YR 4 |
YR 5 |
YR 2-5 |
YR 1-5 |
|
Police |
$ 275,253.00 |
$ 275,252.92 |
$ 275,252.92 |
$ 275,252.92 |
$ 275,252.92 |
$ 1,101,011.68 |
$ 1,376,264.68 |
|
City Marshals |
$ 72,810.00 |
$ 56,904.00 |
$ 56,904.00 |
$ 56,904.00 |
$ 56,904.00 |
$ 227,616.00 |
$ 300,426.00 |
|
Fire Marshal |
$ 9,543.00 |
$ 9,543.00 |
$ 9,543.00 |
$ 9,543.00 |
$ 9,543.00 |
$ 38,172.00 |
$ 47,715.00 |
|
Code Enforcement |
$ 9,018.82 |
$ 9,018.96 |
$ 9,018.96 |
$ 9,018.96 |
$ 9,018.96 |
$ 36,075.84 |
$ 45,094.66 |
|
Animal Control |
$ 6,116.00 |
$ 6,116.00 |
$ 6,116.00 |
$ 6,116.00 |
$ 6,116.00 |
$ 24,464.00 |
$ 30,580.00 |
|
Parking Enforcement |
$ 3,459.00 |
$ 3,459.00 |
$ 3,459.00 |
$ 3,459.00 |
$ 3,459.00 |
$ 13,836.00 |
$ 17,295.00 |
|
Totals: |
$ 376,199.82 |
$ 360,293.88 |
$ 360,293.88 |
$ 360,293.88 |
$ 360,293.88 |
$ 1,441,175.52 |
$ 1,817,375.34 |
The City of San Marcos is authorized by the Local Government Code, Chapter 271, to participate in cooperative purchasing programs. The (“BuyBoard”) Cooperative Purchasing has awarded contract #568-18 for Law Enforcement Body Cameras, Supplies and Equipment to Axon Enterprises, Inc.
Council Committee, Board/Commission Action:
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Alternatives:
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Recommendation:
Staff recommends a contract with Axon Enterprises, Inc. in the amount of $1,817,375.34 for fiscal year 2021 through 2025.