AGENDA CAPTION:
Title
Consider approval of Resolution 2020-156R, awarding an Indefinite Delivery Indefinite Quantity (IDIQ) Agreement for plumbing services to Premier Comfort Service Company, Inc, as the primary provider of plumbing services, and TCS Mechanical, LLC, as the secondary provider of plumbing services, to provide plumbing maintenance services on an as-needed basis for City facilities in the estimated annual amount of $200,000 and authorizing three additional one-year renewals for a total estimated contract price of $800,000; authorizing the City Manager or his designee to execute the contract documents on behalf of the City; and declaring effective date.
Body
Meeting date: August 4, 2020
Department: General Services Department, Lee Hitchcock, Director (By Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $200,000 estimated annual amount; $800,000 for full 4-year term
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Background Information:
July 2, 2020, six (6) bids were received for IFB 220-181 for the indefinite delivery indefinite quantity plumbing services and maintenance for all facilities managed by the City. Three (3) of the six (6) bids received were responsive bids. Staff recommends award to the two lowest responsive bidders, Premier Comfort Services Company, Inc., San Antonio, TX and TCS Mechanical, LLC, Bastrop, TX as provided for in the bidding and contract documents.
The solicitation identified an initial (1) one-year term, with (3) three option one-year renewal. Staff recommends award to a primary and secondary awardee who will provide plumbing maintenance, repair, new installation, project estimates and emergency response for plumbing needs for all City-managed facilities.
Based on prior years’ expenditures for plumbing maintenance and repairs, it is estimated that $200,000 per year will be expended or estimated $800,000 for the full four- year term.
The hourly crew rate bid by the top three responsive bidders are provided below:
o Premier Comfort Service Company: $80 per hour
o TCS Mechanical, LLC: $155 per hour
o Kelly Williams Plumbing, LLC: $185 per hour
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Recommendation:
Staff recommends approval of the award of the two lowest responsive bidders, Premier Comfort Service Company, Inc. and TCS Mechanical, LLC., on a primary and secondary basis, rotating on availability, with the total annual amount not to exceed $200,000.