AGENDA CAPTION:
Title
Consider approval of Resolution 2020-145R, rejecting the sole bid received in response to an invitation for bids from E-Z Bel Construction, LLC, for the San Marcos Downtown Accessible Pedestrian Traffic Signal Improvements Project; and declaring an effective date.
Body
Meeting date: August 4, 2020
Department: Public Services, Tom Taggart, Director (by Lynda Williams, Purchasing Manager)
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Background Information:
Invitation for Bid 219-394 for the San Marcos Downtown Accessible Pedestrian Traffic Signal Improvements project was issued on April 27, 2020 and bids were due on May 28, 2020. Only one bid was received from E-Z Bel Construction, LLC in the amount of $371,175 which was significantly higher than the engineer’s estimate of $200,000. Staff wishes to exercise its option to reject the bid pursuant to the bidding and contract documents, Invitation for Bids, Section 8 and Instructions to Bidders, Section 9 and therefore request Council approval to reject the sole bid from E-Z Bel Construction, LLC.
Staff queried the contractors who obtained bid documents but did not bid and based on the feedback and the high bid received, it was determined that to be due to the dichotomy of work for a relatively small project. Small concrete contractors do not typically perform traffic signal work and vice-versa. For this reasons, Public Services-Transportation will request from TxDOT authority to split the Downtown Accessible Pedestrian Traffic Signal Improvements project into two separate projects as follows:
1. Project 1: Traffic Signal Improvements - Public Services-Transportation will seek special approval to complete all traffic signal improvements utilizing in-house crews.
2. Project 2: Sidewalk ADA Improvements - This project will include all concrete work including ADA ramps and sidewalk transitions only.
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Recommendation:
Staff recommends approval to reject the sole bid received.