AGENDA CAPTION:
Title
Consider approval of Resolution 2020-160R, approving Change in Service No. 5 to the agreement with Tyler Technologies, Inc. for expansion of the Brazos eCitation Ticketwriter system in the amount of $79,977.00 and authorizing approve four additional annual renewals in the amount of $36,032.00; authorizing the City Manager or his designee to execute the appropriate documents to implement the Change in Service; and declaring an effective date.
Body
Meeting date: August 4, 2020
Department: Municipal Court - Dallari Landry, Municipal Court Judge (By Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $79,977.00 expansion plus estimated annual renewals of $36,032.00 for 4 years.
Account Number: 12023000-42025 $50,000, CAPE-GENERALC-EQUIP-POLICE $29,977.00.
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Fiscal Note:
Prior Council Action: Resolution 2016-133R: Council approval of an upgrade to Tyler Technologies, Inc. to include ticket writer devices and associated printers for the Police Department in the total amount of $144,677.00.
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Background Information:
The City’s current enterprise resource planning and financial system, Tyler Technologies, was expanded in 2016 to include the Brazos eCitation system to support the Police Department.
This proposed Change in Service is for additional expansion of the eCitation system to include additional hardware and software to support and enhance capabilities of the PD Patrol Operations, Park Rangers, Animal Services, Code Compliance and the Fire Marshal. The total amount of the expansion is $79,977.00 and the estimated annual renewal and maintenance for these upgrades is $36,032 per year. Staff is requesting that Council authorize four additional years of maintenance.
The electronic ticketing and data collection tool is capable of capturing data for issuing and processing citations; through a paperless ticket writing system it reduces the staff time needed to process citations by updating the court system via wi-fi when on a shared network.
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Recommendation:
Staff recommends approval of this Change in Service to the Brazos eCitation Software System, Tyler Technologies, Inc. (Contract No. 216-349) in the amount of $79,977.00 and an estimated annual renewal of $36,032 per year for the next four years.