AGENDA CAPTION:
Title
Consider approval of Resolution 2020-159R, approving an agreement with Vertosoft LLC through the Interlocal Purchasing System (“TIPS”) for the purchase of the LT Court Software System for the San Marcos Municipal Court in the initial amount of $95,000.00 for the integration, installation and one year of maintenance and authorizing four additional years of maintenance at a cost of $20,000.00 per year for a total contract amount of $175,000.00; authorizing the City Manager or his designee to execute the agreement on behalf of the City; and declaring an effective date.
Body
Meeting date: August 4, 2020
Department: Municipal Court - Dallari Landry, Municipal Court Judge (By Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $95,000.00 (integration, implementation, and 1-year maintenance)
Account Number: 12023000.42025
Funds Available: Click or tap here to enter text.
Account Name: Click or tap here to enter text.
Fiscal Note:
Prior Council Action: Click or tap here to enter text.
City Council Strategic Initiative: [Please select from the dropdown menu below]
Choose an item.
Choose an item.
Choose an item.
Comprehensive Plan Element (s): [Please select the Plan element(s) and Goal # from dropdown menu below]
☐ Economic Development - Choose an item.
☐ Environment & Resource Protection - Choose an item.
☐ Land Use - Choose an item.
☐ Neighborhoods & Housing - Choose an item.
☐ Parks, Public Spaces & Facilities - Choose an item.
☐ Transportation - Choose an item.
☐ Core Services
☐ Not Applicable
Master Plan: [Please select the corresponding Master Plan from the dropdown menu below (if applicable)]
Choose an item.
Background Information:
The existing Court Case Software, JustWare, will expire in June 2021 and the Municipal Court would like to contract for a new software system now to begin integration and implementation in order to be operational by June 2021. Municipal Court’s Administrator and her team have researched and conducted demos on an array of software options and propose the selection of LT Systems, Inc. through Vertosoft, LLC cooperative contract #200105 with TIPS Purchasing Cooperative. The City of San Marcos is authorized by the Local Government Code, Chapter 271, to participate in cooperative purchasing programs.
This purchase is for a one-year term from the date of award with a first-year cost of $95,000 and an estimated annual renewal cost of $20,000.00 for an additional four years for a total five year contract term and total contract price of $175,000.00.
Council Committee, Board/Commission Action:
Click or tap here to enter text.
Alternatives:
Click or tap here to enter text.
Recommendation:
Staff recommends a contract with Vertosoft LLC for the LT Systems Inc. Court Software for the amount of $95,000.00 and an estimated annual renewal of $20,911.00 per year for the next four years.