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File #: Res. 2020-23R    Version: 1 Name:
Type: Resolution Status: Individual Consideration
File created: 1/6/2020 In control: City Council
On agenda: 2/4/2020 Final action:
Title: Consider approval of Resolution 2020-23R, approving a Change in Service to the agreement with Tyler Technologies, Inc. to renew the Tyler Munis Enterprise Resource Planning Software License and Application in the annual amount of $205,410.53 and authorizing four one-year renewal periods to include an 8% increase in maintenance costs each year and authorizing an additional $100,000.00 for any future services that may be needed bringing the total contract price to $3,075,066.00; authorizing the City Manager or his designee to execute the appropriate documents to implement the change in service; and declaring an effective date.
Attachments: 1. Resolution - Change in Service - Tyler Technologies.pdf, 2. Invoice 045 286161
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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 AGENDA CAPTION:

Title

Consider approval of Resolution 2020-23R, approving a Change in Service to the agreement with Tyler Technologies, Inc. to renew the Tyler Munis Enterprise Resource Planning Software License and Application in the annual amount of $205,410.53 and authorizing four one-year renewal periods to include an 8% increase in maintenance costs each year and authorizing an additional $100,000.00 for any future services that may be needed bringing the total contract price to $3,075,066.00; authorizing the City Manager or his designee to execute the appropriate documents to implement the change in service; and declaring an effective date.

 

Body

Meeting date:  February 4, 2020

 

Department:  Information Technology Department - Mike Sturm, Director (By Lynda Williams, Purchasing Manager)

 

Amount & Source of Funding
Funds Required:
  $210,000 FY 2020 $1,331,986 Total

Account Number:  10001280.52395 ($70,000), 21006322.52395 ($70,000), 22006335.52395 ($70,000)

Funds Available:  $210,000

Account Name:  Software License and Maintenance

 

Fiscal Note:
Prior Council Action: December 17, 2013: Contract award to Tyler Technologies, Inc in the amount of $1,156,720, 4 years of maintenance cost was added in 2016.

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Background Information:

This change in service is for the estimate cost of 5 years of software maintenance and support for the Tyler Financial & Human Resources Software Application which is the financial system of record for the City. The amount escalates the maintenance cost by 8% annually and includes $100,000 for additional services such as training, consultant hours, and implementation of future modules if needed.  The estimated cost for 5 years of support with an additional $100,000 for future services is $1,331,986, bringing the total amount of the contract to $3,075,066.

 

Council Committee, Board/Commission Action:
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Recommendation: 

Recommend approval of Authorization of Change in Service to Tyler Technologies, Inc in the annual amount of $205,410.53.