AGENDA CAPTION:
Title
Consider approval of Resolution 2020-23R, approving a Change in Service to the agreement with Tyler Technologies, Inc. to renew the Tyler Munis Enterprise Resource Planning Software License and Application in the annual amount of $205,410.53 and authorizing four one-year renewal periods to include an 8% increase in maintenance costs each year and authorizing an additional $100,000.00 for any future services that may be needed bringing the total contract price to $3,075,066.00; authorizing the City Manager or his designee to execute the appropriate documents to implement the change in service; and declaring an effective date.
Body
Meeting date: February 4, 2020
Department: Information Technology Department - Mike Sturm, Director (By Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $210,000 FY 2020 $1,331,986 Total
Account Number: 10001280.52395 ($70,000), 21006322.52395 ($70,000), 22006335.52395 ($70,000)
Funds Available: $210,000
Account Name: Software License and Maintenance
Fiscal Note:
Prior Council Action: December 17, 2013: Contract award to Tyler Technologies, Inc in the amount of $1,156,720, 4 years of maintenance cost was added in 2016.
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Background Information:
This change in service is for the estimate cost of 5 years of software maintenance and support for the Tyler Financial & Human Resources Software Application which is the financial system of record for the City. The amount escalates the maintenance cost by 8% annually and includes $100,000 for additional services such as training, consultant hours, and implementation of future modules if needed. The estimated cost for 5 years of support with an additional $100,000 for future services is $1,331,986, bringing the total amount of the contract to $3,075,066.
Council Committee, Board/Commission Action:
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Recommendation:
Recommend approval of Authorization of Change in Service to Tyler Technologies, Inc in the annual amount of $205,410.53.