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File #: Res. 2020-25R    Version: 1 Name:
Type: Resolution Status: Individual Consideration
File created: 1/2/2020 In control: City Council
On agenda: 2/4/2020 Final action:
Title: Consider approval of Resolution 2020-25R, approving a renewal of the agreement with Certified Folder Display Services, Inc. for the distribution of media brochures to support the work of the San Marcos Convention and Visitor Bureau in the estimated annual amount of $21,753.05 and authorizing three one-year additional renewals for a total contract price of $63,967.18; authorizing the City Manager or his designee to execute the appropriate documents related to the renewal of the agreement on behalf of the City; and declaring an effective date.
Attachments: 1. 218-249 ACIS2 Renew 2020 Visitor Guide Map Distribution.pdf, 2. Resolution - Distribution of Media Brochures.pdf
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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AGENDA CAPTION:

Title

Consider approval of Resolution 2020-25R, approving a renewal of the agreement with Certified Folder Display Services, Inc. for the distribution of media brochures to support the work of the San Marcos Convention and Visitor Bureau in the estimated annual amount of $21,753.05 and authorizing three one-year additional renewals for a total contract price of $63,967.18; authorizing the City Manager or his designee to execute the appropriate documents related to the renewal of the agreement on behalf of the City; and declaring an effective date.

 

Body

Meeting date:  February 4, 2020

 

Department:  Convention Visitor Bureau - Rebecca Ybarra-Ramirez, Director (By Lynda Williams, Purchasing Manager)

 

Amount & Source of Funding
Funds Required:
  $21,753.05 Annually

Account Number:  12024224 53220

Funds Available:  FY20 Budget $33,694.08

Account Name:  Professional Services

 

Fiscal Note:
Prior Council Action: No previous action

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Background Information:

In April 2018 the Convention Visitor Bureau entered into an agreement with Certified Folder Display Service for media brochure distribution in the amount of $21,750.18.  The contract was renewed in 2019 for $20,463.95; the renewal for 2020 is for $21,753.05 which brings the total value of the contract to $63,967.18; thus, requiring City Council Approval.

This contract will continue with three (3) annual renewal options for approximately $21,753.05 per year.  Renewals may be awarded administratively in the form of an Authorization of Change in Service.

The 16-page San Marcos brochure will be distributed 1,295 Texas locations. 

 

Council Committee, Board/Commission Action:
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Alternatives:

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Recommendation: 

Approve contract 218-249 with Certified Folder Display Service for media distribution for the amount of $21,753.05 with three (3) annual renewal options.