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File #: Res. 2020-20R    Version: 1 Name:
Type: Resolution Status: Individual Consideration
File created: 12/31/2019 In control: City Council
On agenda: 2/4/2020 Final action:
Title: Consider approval of Resolution 2020-20R, approving a Change in Service to the agreement with TruGreen/Outdoor Home Services, procured through the Texas Local Government Purchasing Cooperative BuyBoard contract, for lawn services in the annual amount of $35,630.06 and authorizing three additional annual renewals for a total contract price of $142,520.24; authorizing the City Manager or his designee to execute the agreement on behalf of the City; and declaring an effective date.
Attachments: 1. 219-009 ACIS3 Lawn Services Renewal.pdf, 2. Resolution - Cooperative purchase for lawn services from TruGreen.pdf

AGENDA CAPTION:

Title

Consider approval of Resolution 2020-20R, approving a Change in Service to the agreement with TruGreen/Outdoor Home Services, procured through the Texas Local Government Purchasing Cooperative BuyBoard contract, for lawn services in the annual amount of $35,630.06 and authorizing three additional annual renewals for a total contract price of $142,520.24; authorizing the City Manager or his designee to execute the agreement on behalf of the City; and declaring an effective date.

 

Body

Meeting date:  February 4, 2020

 

Department:  Parks and Recreation - Drew Wells, Director (By Lynda Williams, Purchasing Manager)

 

Amount & Source of Funding
Funds Required:
  $35,630.06 annually

Account Number:  10003171 53025, 10003171 52585, 10002135 52230

Funds Available:  $35,700

Account Name:  Chemicals, Softball Fields, Professional Services

 

Fiscal Note:
Prior Council Action: None

City Council Strategic Initiative:  [Please select from the dropdown menu below]

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Comprehensive Plan Element (s): [Please select the Plan element(s) and Goal # from dropdown menu below]
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Core Services

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Background Information
:

Service Contract 219-009 was awarded on October 18, 2018 for $32,356.00 to TRUGREEN Commercial through the Texas Local Government Purchasing Cooperative Buyboard contract #557-18.  This request is to approve the renewal of this contract in the annual amount of $35,630.06 with the added services for Fire Station 4 and 5. This renewal brings the total of the contract over $50,000.

This contract will continue for three (3) annual renewal options for the estimated annual amount of $35,630.06. The total amount of the contract for 4 years will be $142,520.24. The renewals may be awarded administratively in the form of an Authorization of Change in Service.

 

Council Committee, Board/Commission Action:
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Alternatives:

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Recommendation: 

Approve renewal of contract 219-009 with TRUGREEN Commercial for Lawn Services in the amount of $35,630.06 with an estimated four (4) year contract total of $142,520.24.