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File #: Res. 2020-26R    Version: 1 Name:
Type: Resolution Status: Individual Consideration
File created: 12/23/2019 In control: City Council
On agenda: 2/4/2020 Final action:
Title: Consider approval of Resolution 2020-26R, approving Change in Service No. 4 to the agreement with Halff Associates, Inc. relating to the Blanco Riverine Flood Mitigation Project for additional professional services to advance the project from the preliminary engineering phase through the preparation of construction documents in the amount of $1,194,262.50; authorizing the City Manager or his designee to execute the appropriate documents to implement the change in service; and declaring an effective date.
Attachments: 1. Resolution - Change in Service 4 - Halff Associates - Blanco Riverine Flood Mitigation Project.pdf, 2. Blanco Riverine Mitigation (Halff) CIS#4 Authorization Form, 3. Blanco_Riverine_Flood_Mitigation_Project_Optimized.pdf

AGENDA CAPTION:

Title

Consider approval of Resolution 2020-26R, approving Change in Service No. 4 to the agreement with Halff Associates, Inc. relating to the Blanco Riverine Flood Mitigation Project for additional professional services to advance the project from the preliminary engineering phase through the preparation of construction documents in the amount of $1,194,262.50; authorizing the City Manager or his designee to execute the appropriate documents to implement the change in service; and declaring an effective date.

Body

Meeting date:  February 4, 2020

 

Department:  Engineering/CIP, Laurie Moyer, Director (by Lynda Williams, Purchasing Manager)

 

Amount & Source of Funding
Funds Required:
  $1,195,000

Account Number:  BLANCORIV

Funds Available:  $1,212,000

Account Name:  Blanco Riverine Flood Mitigation

 

Fiscal Note:
Prior Council Action: 2017-100R: Council approved On-Call Engineering Services CDBG-DR and TWDB Project; R2018-37R: Council approved 218-253 Engineering Agreement with Halff Associates, Inc. for Blanco Riverine Flood Mitigation

City Council Strategic Initiative:  [Please select from the dropdown menu below]

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Comprehensive Plan Element (s): [Please select the Plan element(s) and Goal # from dropdown menu below]
Economic Development - Choose an item.
Environment & Resource Protection - Population Prepared for and resilient to Man-Made & Natural Disasters
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Master Plan
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Stormwater Master Plan


Background Information
:

Halff Associates, Inc. (Halff) entered into a professional services agreement with the City of San Marcos on March 20, 2018 to perform preliminary engineering and environmental assessment services for the Blanco Riverine Flood Mitigation Project. The project is in the final stages of environmental clearance and is ready to begin final design and right-of-way acquisition.  Final permits have been submitted.

 

This Change In Service #4 in the amount of $1,194,262.50 provides funding to complete:

                     Land acquisition (appraisals, negotiation, relocation services and closings)

                     Design Survey (topographic and boundary)

                     Subsurface Utility Exploration and Geotechnical Services

                     Preparation of final design plans and specifications for bidding

 

A later CIS will be required for construction phase services. A cost reasonableness analysis has been performed on this scope in accordance with HUD requirements and found to be appropriate for this $16M construction project.

 

The current schedule has construction starting in the fall of 2021 for completion before December 2022.

 

 

Council Committee, Board/Commission Action:
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Alternatives:

N/A


Recommendation: 

Approve Change in Service No. 4 for engineering design and construction documents for the estimated amount of $1,194,262.50.