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File #: Res. 2020-18R    Version: 1 Name:
Type: Resolution Status: Individual Consideration
File created: 12/23/2019 In control: City Council
On agenda: 2/4/2020 Final action:
Title: Consider approval of Resolution 2020-18R, approving a professional services agreement with WestEast Design Group, LLC for architectural and engineering design services for Fire Station Six in the estimated amount of $306,388; authorizing the City Manager or his designee to execute the professional services agreement on behalf of the City; and declaring an effective date.
Attachments: 1. Resolution - Professional Services for Fire Station 6.pdf, 2. Exhibits to the Agreement v4.pdf, 3. Res 2015-147_Trace PID Fire Station Agreement.pdf
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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AGENDA CAPTION:

Title

Consider approval of Resolution 2020-18R, approving a professional services agreement with WestEast Design Group, LLC for architectural and engineering design services for Fire Station Six in the estimated amount of $306,388; authorizing the City Manager or his designee to execute the professional services agreement on behalf of the City; and declaring an effective date.

 

Body

Meeting date:  February 4, 2020

 

Department:  Fire Department, Les Stephens, Fire Chief (by Lynda Williams, Purchasing Manager)

 

Amount & Source of Funding
Funds Required:
  $306,388.00

Account Number:  G601.General.Design                                          

Funds Available:  $700,000

Account Name:  2017 Bond-Fire Station #6

 

Fiscal Note:
Prior Council Action: Voters approved the 2017 Bond Election which included the design and construction of the new fire station (Fire Station #6) in the Trace subdivision.

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Background Information:

On May 6, 2017, the citizens of San Marcos approved a bond referendum that included $4.5M for the design and construction of the new Fire Station 6 at Trace. The proposed plan for Fire Station 6 included an additional $2M from Trace to purchase the required fire apparatus and assist with the design and construction of the station. The development of the new fire station will provide greater support and service to the southeast area of the City.

 

WestEast Design Group, LLC (WestEast) is currently working on the Design-Build Team as the architect of record for the new Fire Station 2 at La Cima.  WestEast has coordinated with City Staff and Jacobs Project Management Company (Jacobs), the City’s Bond Program Manager, to redesign the City’s protype fire station to incorporate lessons learned from Fire Station 4 and align with the new site location and project budget. WestEast is nearing design completion of Fire Station 2 and is positioned to begin with design and site adaptation for Fire Station 6.  

 

Due to WestEast’s current work on the City’s prototype fire station design, they are the most highly qualified to provide design services for Fire Station 6. On November 6, 2019, the City Council held a work session to receive a briefing on the status of Fire Station 6 and was advised by city management that staff would be negotiating with WestEast for design and site adaptation services. Based on research and evaluation of the current market conditions, and fee negotiations with WestEast, we believe that the final negotiated fee is fair and reasonable and aligns with the project budget for the new Fire Station 6.  

 

The construction is anticipated for late summer or early fall 2020.

 

Council Committee, Board/Commission Action:
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Alternatives:

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Recommendation: 

City Staff recommends the award of a professional services agreement with WestEast Design Group, LLC in the amount of $306,388.00 for architectural and engineering design services in connection with the new Fire Station 6 at Trace.