AGENDA CAPTION:
Title
Consider approval of Resolution 2019-246R, approving a renewal of the advertising agreement with Media Powers for the creation of advertising campaigns including print ads in USA Today and other publications to support the work of the San Marcos Convention and Visitor Bureau in the estimated annual amount of $23,172 and authorizing three one-year additional renewals and ratifying previous annual contracts for a total contract price of $141,182; authorizing the City Manager or his designee to execute the appropriate documents related to the renewal of the agreement; and declaring an effective date.
Body
Meeting date: December 3, 2019
Department: Convention Visitor’s Bureau - Rebecca Ybarra-Ramirez, Director (By Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $23,172.00 Annually
Account Number: 12024224 53110
Funds Available: FY20 Budget $393,454
Account Name: Advertising
Fiscal Note:
Prior Council Action: None
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Background Information:
In March 2018 the Convention Visitor’s Bureau entered into an agreement with Media Powers for advertising campaigns in the amount of $25,322. The contract was renewed in 2019 and 2020 for $23,172 each year; which brings the total value of the contract to $71,666; thus requiring City Council Approval.
This contract will continue with three (3) annual renewal options for approximately $23,172 per year. All renewals would bring the total for the full six (6) years to approximately $141,182.00. With this approval, renewals may be awarded administratively in the form of an Authorization of Change in Service.
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Recommendation:
Approve contract 218-064 with Media Powers for USA Today and Printed Ad Campaigns for the amount of $23,172 with three (3) annual renewal options in the estimated amount of $23,172.