AGENDA CAPTION:
Title
Consider approval of Resolution 2019-211R, approving the award of a construction contract to Jamail & Smith Construction, LP, through the Buyboard Cooperative Purchasing Contract, for the construction of a Distribution Transformer Storage Building in the amount of $378,584.25; authorizing the City Manager, or his designee, to execute the contract and associated documents on behalf of the City; and declaring an effective date.
Body
Meeting date: November 6, 2019
Department: Public Services - Tom Taggart, Director (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $378,584.25
Account Number: FY154
Funds Available: $403,000
Account Name: Capital Project-Elevate Transformer Storage Facility
Fiscal Note:
Prior Council Action: Approval of initial FY18 budget request and augmented budget through FY19 budget approval
City Council Strategic Initiative: [Please select from the dropdown menu below]
Choose an item.
Choose an item.
Choose an item.
Comprehensive Plan Element (s): [Please select the Plan element(s) and Goal # from dropdown menu below]
☐ Economic Development - Choose an item.
☐ Environment & Resource Protection - Choose an item.
☐ Land Use - Choose an item.
☐ Neighborhoods & Housing - Choose an item.
☐ Parks, Public Spaces & Facilities - Choose an item.
☐ Transportation - Choose an item.
☒ Not Applicable
Master Plan: [Please select the corresponding Master Plan from the dropdown menu below (if applicable)]
Choose an item.
Background Information:
The City currently stores its spare and capital project transformers at its laydown yard behind the SMEU office on Hwy 123. These transformers are oil-filled and, in total, have a significant amount of fluid which are covered by Edwards Aquifer Authority Recharge Zone guidelines, the Texas Administrative Code, Texas Commission on Environmental Quality, and the code of Federal regulations. The City’s approved 2018 Spill Prevention, Control, and Countermeasure (SPCC) Plan and Municipal Separate Storm Sewer System (MS4) Permit call for a separate facility that is capable of capturing oil leaks and preventing them from entering the storm water system or leaching into the soil. The SPCC plan calls for a facility to meet these requirements including a concrete flooring with draining to oil collection pits that is covered and can be regularly monitored and maintained. This bid was the low cost solution for a suitable building meeting the requirements from two firms which are pre-approved for pricing and use.
The location of the facility is at the 40 acres, so part of the scope and costs are elevating the building above the 100 year flood plain as required in the SPCC. The decision to build at the 40 acres was based, partly, on the need to have the facility build immediately as we are not allowed to wait until the new facility on Clovis Barker to be completed.
Funds were provided through capital outlay requests from FY18 and FY19 budgets and moved into project FY154 for project execution.
City staff recommends award of contract 220-014 to Jamail & Smith Construction, LP, San Antonio, Texas in the amount of $378,584.25 through the cooperative BuyBoard contract #581-19.
The Texas Local Government Purchasing Cooperative (“BuyBoard”) has awarded a contract #581-19 for Job Order Contract to Jamail & Smith Construction, LP, located in San Antonio, Texas. Procurement through a Texas cooperative is authorized by Texas Government Code, Title 10, Subtitle D, Section 2155.504(b) and the Local Government Code, Section 271.101
Council Committee, Board/Commission Action:
Click or tap here to enter text.
Alternatives:
Click or tap here to enter text.
Recommendation:
City Staff recommends awarding a contract to Jamail & Smith Construction, LP.