AGENDA CAPTION:
Title
Consider approval of Resolution 2019-193R, approving an agreement between the City and Hays County Animal Hospital, PC for the provision of professional veterinary services for animals under the care and supervision of the San Marcos Regional Animal Shelter in an annual amount not-to-exceed $140,000.00 for the initial one-year term with options to renew for up to four additional one-year terms for a total contract price of $850,000.00; authorizing the City Manager or his designee to execute the professional services agreement; and declaring an effective date.
Body
Meeting date: October 15, 2019
Department: Neighborhood Enhancement - DerryAnn Krupinsky, Interim Director (By Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $140,000
Account Number: 10003162.52310
Funds Available: $140,000
Account Name: Contracted Services-Vet
Fiscal Note:
Prior Council Action: City Council approved Res 2012-40R for veterinary services with Hays County Animal Hospital, PC, in the amount not to exceed $90,000. This contract has expired.
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Background Information:
The San Marcos Regional Animal Shelter is the stray animal intake facility and rabies quarantine facility for the City of San Marcos, Hays County and the cities of Kyle and Buda. The Animal Shelter’s mission is to care for, protect, and find quality homes for abandoned and neglected animals, aid in the reduction of pet overpopulation, and provide community education for the mutual benefit of animals and people.
In December 2018, the San Marcos City Council directed staff to develop a plan to achieve a ninety percent (90%) Live Outcome Rate (LOR) at the San Marcos Regional Animal Shelter. As such, this requires an increase in professional veterinary services to provide the general care, rehabilitation, vaccination, surgery to spay and neuter adoptable animals, and treatment of animals to prepare animals for adoption to qualified individuals and families.
Staff has determined that Hays County Animal Hospital, PC, DBA Animal Care Center, is the most highly qualified firm to continue providing professional veterinary services to the San Marcos Regional Animal Shelter. Hays County Animal Hospital, PC, has offered to provide services at reduced costs to facilitate the process of preparing animals for adoption and aid in reaching and sustaining the 90% LOR.
This agreement includes the veterinarian’s involvement in establishing written protocols for shelter operations such as administration of medications and vaccinations, intake exams, surgery, anesthesia, shelter health and safety, treatment of heartworm positive dogs, and training, and utilization of veterinary technicians. Under this contract, the veterinarian will act in a consultant capacity to the Animal Services Manager in formulating improvements to operations as the paradigm shift toward additional lifesaving continues.
The contract with Hays County Animal Hospital, PC, will be effective for an initial one (1) year period with the option to extend for up to four (4) additional one (1) year periods. The estimated annual cost represents a $15,000 incremental increase starting in Year 2. The contract amounts for FY2020 through FY2024 are as follows:
• FY2020 - $140,000 (initial contract term)
• FY2021 - $155,000
• FY2022 - $170,000
• FY2023 - $185,000
• FY2024 - $200,000
Council Committee, Board/Commission Action:
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Recommendation:
City staff recommends approving a contract with Hays County Animal Hospital, PC, for Professional Veterinary Services in the estimated initial annual amount of $140,000, for a 5-year total contract value of $850,000 that includes a $15,000 incremental increase each year starting in Year 2 of the contract.