AGENDA CAPTION:
Title
Consider approval of Resolution 2019-190R, approving the award of a Construction Contract to the Brandt Companies, LLC for upgrades to the Redwood, McCarty, and Strahan Electric Substations in the Amount of $1,870,206.58; authorizing the City Manager, or his designee, to execute the contract and associated documents on behalf of the City; and declaring an effective date.
Body
Meeting date: September 30, 2019
Department: Public Services - Tom Taggart Executive Director (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $1,870,206.58
Account Number: C388 51538163-70200 / C649 51538159-70200 / C674 51538163-70200
Funds Available: $2,629,606.98
Account Name: Capital Project Debt Funded-Redwood Station, Strahan Substation, McCarty Lane Substation
Fiscal Note:
Prior Council Action: Approval of Capital Improvement Project C388 for the upgrade of the Redwood Substation; approval of the purchase of the large power transformer for this project through resolution 2017-155R. Approval of C649 for the upgrade of the Strahan Substation. Approval of C674 for the upgrade of the McCarty Substation.
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Background Information:
San Marcos Electric Utility Department has identified Redwood, McCarty, and Strahan substations as needing upgrades to increase reliability.
The City’s assets in the Redwood Substation are aged and obsolete. A substation upgrade project was approved to replace the power transformer and distribution breakers, replace the relaying and control systems, and update the substation for enhanced data acquisition. The power transformer has been purchased and is on site and the design engineering is complete. This contract covers includes the installation of the power transformer, six (6) distribution breakers, three (3) relay panels, and one (1) SCADA panel.
The McCarty and Strahan Substations are similarly aged and obsolete. Capital projects were approved to replace the seven (7) distribution breakers, replace the three (3) relay panels, and two (2) SCADA control panels at these substations.
In accordance with Texas Government Code 2269 and City Purchasing Policy, the City solicited Competitive Sealed Proposals, #219-310, for upgrades to Redwood, McCarty, and Strahan substations. On August 15, 2019, two proposals were received. A City-staffed Evaluation Committee evaluated and scored the proposals based on criteria published in the solicitation to determine the best value to the City of San Marcos.
Staff recommends award to The Brandt Companies, LLC, Carrollton, TX, as the top-ranked contractor based on qualifications, experience, reputation, and price for the contract award amount of $1,870,206.58
Council Committee, Board/Commission Action:
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Recommendation:
City Staff recommends awarding a contract to The Brandt Companies, LLC.