AGENDA CAPTION:
Title
Consider approval of Resolution 2019-196R, awarding a construction contract to Ultimate Roofing Systems for the replacement of the roof at the Police Department in the amount of $206,903.21, the roof at the Charles S. Cock House in the amount of $33,291,57, the roof at Fire Station #1 in the amount of $31,014.12, the roof of the Commemorative Air Force Building at the San Marcos Regional Airport in the amount of $178,580.54 and the partial replacement of the roof at Fire Station $5 in the amount of $12,107.12 through the Texas Interlocal Purchasing System Cooperative (Contract No. 2092415); authorizing the City Manager or his designee to execute the agreement on behalf of the City; and declaring an effective date.
Body
Meeting date: September 30, 2019
Department: General Services Department - Lee Hitchcock, Director (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $461,896.56
Account Number: F2019-Fire Station #1 and #5, MCF006.Insurance-CAF, Cock House, Police Department
Funds Available: General Fund CIP Debt Funds-$178,245; Insurance Proceeds-$263,661; Funds Paid by CAF-$20,000
Account Name: Insurance Proceeds; Debt Funded Facility Repairs; Proceeds from CAF
Fiscal Note:
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Background Information:
The City’s General Services Department has identified five rooves that are in need of full or partial replacement. Rooves are as follows:
• Commemorative Air Force (CAF) Building at the San Marcos Regional Airport Roof Replacement - $178,580.54. The CAF roof will be covered in part by insurance.
• Police Department Roof Replacement - $206,903.21. The Police Department Roof will be replaced as a result of hail damage and will be covered by insurance.
• Charles S. Cock House Roof Replacement - $33,291.57. The Cock House roof replacement will be covered by insurance.
• Fire Station #1 Roof Replacement - $31,014.12. Fire Station #1 roof replacement due to age. Funds are identified in CIP budget.
• Fire Station #5 Partial Roof Replacement - $12,107.12. Fire Station #5 rear portion of the building will be replaced to alleviate multiple leaks.
City Staff recommends award of the five contracts to Ultimate Roofing Systems, Cedar Park, Texas in the amounts above. These contract awards are made through the TIPS (The Interlocal Purchasing System) Cooperative Contract 2092415 as authorized by Texas Local Government Code Chapter 271.102 which authorizes the City to participate in cooperative purchasing programs.
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Recommendation:
City Staff recommends award of the five identified roofing projects to Ultimate Roofing Systems.