AGENDA CAPTION:
Title
Consider approval of Resolution 2019-149R, approving a contract with SHI Government Solutions, Inc. through the State Department of Information Resources Contract (DIR-TSO-4092) for Microsoft Enterprise Software Licenses in the annual estimated amount of $280,759.37; authorizing the City Manager or his designee to execute the agreement on behalf of the City and three additional one-year renewals; and declaring an effective date.
Body
Meeting date: August 20, 2019
Department: Information Technology - Mike Sturm, Director (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $280,759.37 Annual; Plus remaining three years at $842,277.15.
Account Number: 10001280-52395, 22006335-52395, 21006322-52395, 12070240-52395, 12024225-52395
Funds Available: Appropriated in the FY20 Budget
Account Name: All Funds Operating-Software Maintenance
Fiscal Note:
Prior Council Action: August 7, 2018: Annual Contract with Microsoft Enterprise with SHI Government Solutions Inc. was approved in the amount of $280,494.05.
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Background Information:
In August 2003, the City entered into an Enterprise Agreement with Microsoft. The Microsoft Enterprise Agreement allows the City to purchase licenses and software assurances, for a core group of applications for the organization and use on our servers from Microsoft Corporation. The applications that are included in the City’s agreement are as follows: Microsoft Office 365 Professional (810), Visio (10), Project client access licenses (22) Project Server (1), Microsoft desktop operating system upgrades (455), virtual desktop operating system upgrades (400), Windows Server operating systems (19), MS SQL Standard (15), MS SQL Enterprise (12), Enterprise Windows client access licenses (600), Azure Active Directory (600), and Remote Desktop client access licenses (15). Software assurance allows the City to receive the latest version of software, support, training, software utilities, and planning services for the products while under the agreement.
City Council approval is requested to renew the Microsoft Enterprise Agreement for four (4) years through the State Department of Information Resources contract DIR-TSO-4092 held by SHI Government Solutions for the total amount of $1,123,037.48. This annual renewal will be effective October 1, 2019 through September 30, 2020, with the remaining renewals administratively renewed for the next three (3) years thereafter.
Council Committee, Board/Commission Action:
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Recommendation:
Approval to renew the Microsoft Enterprise Agreement for four (4) years through the State Department of Information Resources contract DIR-TSO-4092 held by SHI Government Solutions for $1,123,037.48.