AGENDA CAPTION:
Title
Consider approval of Ordinance 2019-21, on the second of two readings, amending the City’s 2018-2019 Fiscal Year Budget to allocate a total amount not to exceed $689,500 from General Fund to provide funding for facility maintenance, software licenses, IT equipment, building security, and Hays Caldwell Woman’s Shelter and providing an effective date.
Body
Meeting date: August 20, 2019
Department: Finance-Heather Hurlbert, Finance Director
Amount & Source of Funding
Funds Required: $
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Account Name:
Fiscal Note:
Prior Council Action: Budget Amendment was discussed in the June Budget Workshops and the August 1st Budget Workshop
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Background Information:
Background Information:
YTD Sales Tax revenue for FY2019 is trending higher than budgeted. As of the July reporting period (9th month of the fiscal year), which are collections from May, Sales Tax collections are $975K in excess of budget. The revenue in excess of budget is the result of sales tax generated by the San Marcos Outlet Malls and the City’s base sales taxes. The proposed budget amendment will increase budget for the following:
• Facility Maintenance-$400,000-The General Fund has $575,000 budgeted for the maintenance and repair of the City’s facilities. In FY19 there have been numerous major repairs totaling $388K including:
o Boiler replacement at the Activity Center
o HVAC replacement/major repair at City Hall, the Nature Center, Municipal Building, Activity Center
o Fire sprinkler line repair and replacement at the CAF
o Sewer line replacement/repair at SMPD
o Water line replacement/repair at Dunbar and Airport Control Tower
o Elevator repair in the Municipal Building.
This expense is in addition to routine maintenance contracts totaling $91k and routine repairs which total $381K YTD.
• Municipal Court Software-$44,000-Municipal Court recently implemented new court software. The vendor delayed billing for the for the FY18 software maintenance until after the end of the FY18 fiscal year. This will allow for the payment to be made in FY19 instead of budgeting for this in the FY20 budget.
• Uninterrupted Power Supply (UPS)-$63,000-The IT datacenter’s UPS has exceeded its life expectancy and is recommended for replacement by the City’s UPS maintenance contractor.
• City Council Dias Security-$32,500-In response to recent workplace violence incidents, enhanced security measures to increase security in Council Chambers have proposed including a steel barrier behand the dais and metal detectors and wands for the entrances.
• Hays Caldwell Woman’s Shelter (HCWS) Transitional Housing-$150,000-The HCWS requested $400k from the City to complete the required funding for their transitional housing capital campaign. The City has committed to allocating $150K from FY2019 funds, $150K from the FY2020 budget and $100K from the FY2021 budget (subject to appropriations). The commitment to fund the final $400K allows the housing project to begin construction. The construction timeline is estimated to take 18 months with an estimated start date of Oct-Nov 2019.
Council Committee, Board/Commission Action:
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Alternatives:
Recommendation:
The staff request and recommendation is to approve this action item.