AGENDA CAPTION:
Title
Consider approval of Resolution 2019-129R, approving a contract with Pontem Software, Inc. for Cemetery Management Software in an amount not to exceed $100,000 over a ten-year term; authorizing the City Manager or his designee to execute this contract on behalf of the City; and declaring an effective date.
Body
Meeting date: August 6, 2019
Department: Community Services Department - Drew Wells, Interim Director; Information Technology Department - Mike Sturm, Director (By Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $40,410 for the initial 2-year term ($100,000 for the full 10-year term)
Account Number: 12050220.52305 ($29,770); 12050220.52395 ($5,320)
Funds Available: $35,090
Account Name: Cemetery-Software License and Maintenance
Fiscal Note: Prior Council Action: Click or tap here to enter text.
City Council Strategic Initiative: N/A
Comprehensive Plan Element (s):
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Master Plan
Background Information:
The San Marcos City Cemetery, founded in 1874, is located on approximately forty-five (45) acres at 1001 Ranch Road 12 in San Marcos, Texas. The cemetery is the burial ground for many Texas pioneers and veterans of wars dating back to the War of 1812. The City of San Marcos assumed ownership of the cemetery in the late 1970s.
The existing cemetery management software has expired. On April 25, 2019, the City received five (5) proposals in response to a request for proposal 219-061 for Cemetery Management Software. A City-staffed evaluation committee reviewed all proposals and determined Pontem Software, Inc., Jackson, Michigan, which was the previous software provider, to be the best value based on the relative importance of price, experience, and all other evaluated factors as stated in the Solicitation.
The initial set-up cost is $29,770 (to include added and enhanced modules and capabilities) and the annual software subscription c...
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