AGENDA CAPTION:
Title
Consider approval of Resolution 2019-97R, approving the purchase of four drones and associated equipment from Fix In A Zip, LLC., through the Interlocal Purchasing System (TIPS) Cooperative Contract No. 180-102 in an amount not to exceed $65,000.00 in order to allow the Police Department to participate in the Hays County Unmanned Robotics Team; authorizing the City Manager or his designee to execute all appropriate documents on behalf of the City; and declaring an effective date.
Body
Meeting date: June 4, 2019
Department: Police Department - Chase Stapp, Chief of Police (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $64,540.82
Account Number: 12052230 60125
Funds Available: $64,540.82
Account Name: State Seized Assets
Fiscal Note:
Prior Council Action: The City Council approved a budget amendment during their regular meeting on March 5, 2019 to allow the use of seized asset funds for this purchase in an amount not to exceed $65,000.
City Council Strategic Initiative: N/A
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Comprehensive Plan Element (s): ☒ Not Applicable
Master Plan: N/A
Background Information:
On March 5, 2019, City Council approved the City’s participation in establishing the Hays County Unmanned Robotics Team in cooperation with Hays County for the purpose of investigating crime scenes, accidents, natural and manmade disasters, damage assessment and rescue. During that same meeting, Council also approved a budget amendment to the FY19 Budget to allow for the use of seized asset funds for this purchase in an amount not to exceed $65,000.
As a result, to become an active member on this team, the Police Department will purchase four drones and associated equipment through vendor, Fix In A Zip LLC, Lubbock, Texas, through TIPS cooperative contract #180102. The City of San Marcos is authorized by Local Government Code, Chapter 271, to participate in cooperative purchasing programs.
Uses for this equipment include documentation of crime scenes, accident scenes, natural and manmade disasters, damage assessment, rescue and assisting Emergency Management and the Fire Department. These aircraft will allow specially trained and federally licensed members of the Police Department to support our operations in ways that previously would have required assistance from manned aircraft from neighboring agencies. In addition, this equipment and our pilots will be available to assist other City departments with tasks such as project photography and video documentation, damage assessments, and site surveying.
Council Committee, Board/Commission Action:
N/A
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Recommendation:
Staff recommends approval of contract 219-272 with Fix In A Zip LLC, Lubbock, Texas in the amount of $64,540.82.