AGENDA CAPTION:
Title
Consider approval of Resolution 2019-41R, awarding an annual contract for lawn maintenance services to Landscape Commander, LLC in the estimated annual amount of $60,450.00 for the Community Service Department, Parks and Recreation Division contingent upon the bidder’s timely submission of sufficient insurance in accordance with the City’s bid documents; authorizing the City Manager or his designee to execute the appropriate purchasing documents on behalf of the City; and declaring an effective date.
Body
Meeting date: March 5, 2019
Department: Community Services Department - Drew Wells, Acting Executive Director of Community Services (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $60,450.00
Account Number: 10003180.52230
Funds Available: $60,450
Account Name: Professional Services
Fiscal Note:
Prior Council Action: March 2015, Lawn Services Maintenance contract 215-014 was awarded to Rios Tree Services in the amount of $68,544.00.
City Council Strategic Initiative: [Please select from the dropdown menu below]
City Facilities
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Background Information:
The previous lawn maintenance contract expires March 2019. Solicitation #219-083 was issued for a new lawn maintenance contract and on January 24, 2019, ten (10) bids were received.
This recommended contract award is for annual lawn maintenance for City-wide facilities such as City Hall, Library, Activity Center, Grant Harris, City Fire and Police Stations, SMEU and various auxiliary buildings throughout the City. The contract is anticipated to be effective on March 15, 2019 through March 14, 2020. Within the terms and conditions of the contract, the City has the option to extend for three (3) additional one (1) year periods. Contract extensions may be awarded administratively in the form of an Authorization of Change in Service signed by the Purchasing Manager.
Council Committee, Board/Commission Action:
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Alternatives:
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Recommendation:
Based on lowest and best value to the City of San Marcos, staff recommends award to Landscape Commander, LLC, New Braunfels, Texas, in the amount of $60,450.00 for an annual lawn maintenance contract 219-083.