AGENDA CAPTION:
Title
Consider approval of Resolution 2019-19R, approving a renewal agreement between the City and Knight Security Systems LLC for the provision of professional high tech services, maintenance, and equipment related to security in the estimated amount of $225,575.57 through the Texas Comptroller of Public Account’s Department of Information Resources (“DIR”) program (Contract DIR-TSO-3430) bringing the total contracted amount to $260,194.74; authorizing the City Manager or his designee to execute the appropriate purchasing documents on behalf of the City; and declaring an effective date.
Body
Meeting date: January 29, 2019
Department: Information Technologies Department - Mike Sturm, Director Information Technologies (By Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $225,575.57
Account Number: 10001280-52395, 22006335-52395, 21006322-52395, FY120-Security Capital Outlay, G72-Fire Station #2 Relocation
Funds Available: $225,600
Account Name: Operating-General Special Services, Water Special Services, Electric Special Services. Capital Outlay-City Facility Security. GO Bonds Funds-Fire Station #2 Relocation
Fiscal Note:
Prior Council Action: Product and Professional Services approved on February 21, 2017, Res. 2017-30R.
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Background Information:
Effective security systems protect government buildings and prevent interruptions to operations. The City contracts with Knight Security Systems LLC for various security services including video surveillance, access control, intrusion detection, fire detection and alarm monitoring solutions. Contracting with this vendor through the State ensures the lowest possible pricing, pre-negotiated contracts and a streamlined process.
The Texas Comptroller of Public Accounts Department of Information Resources (DIR) awarded a contract (DIR-SECPLAN-HLTH) for monitoring, managed and professional services, as well as a contract (DIR-TSO-3430) for equipment and professional services to Knight Security Systems. On October 1, 2018 the City of San Marcos awarded a contract to Knight Security Systems in the amount of $34,619.17 for SecurePlan, a maintenance program.
The City will purchase additional professional services, equipment and SecurePlan support under the DIR contracts from Knight Security Systems in the amount of $190,500 to continue the advancement of security within existing and new facilities.
With the ratification of the October 1, 2018 renewal of the SecurePlan support at the price of $35,075.57, it will bring the total for all services and equipment to $260,194.74.
Council Committee, Board/Commission Action:
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Recommendation:
Recommend approval of the contract renewal of $225,575.57 with Knight Security Systems bringing this total contract amount to $260,194.74.