AGENDA CAPTION:
Title
Consider approval of Resolution 2019-09R, approving the award of a contract between the City and Atlas Environmental Services of San Marcos, Texas for removal of Aquatic Invasive Fish and Snail Species in the San Marcos River in the sum of $22,800 for an initial one year term with up to three extensions of one year each; authorizing the City’s Purchasing Manager to execute the contract and contract extensions; and declaring an effective date.
Body
Meeting date: January 15, 2019
Department: Community Services Department - Rodney Cobb, Executive Director Community Services (By Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $22,800 per year
Account Number: 12027008-56319
Funds Available: $22,800
Account Name: Grant funding from Edwards Aquafer Authority-EAA-ILA-Non Native Animals
Fiscal Note:
Prior Council Action: November 18, 2014, Council approved a 4-year contract #213-288 to Atlas Environmental, located in San Marcos, Texas for Aquatic Fish and Snail Removal Services.
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Background Information:
The current four-year contract for removal of invasive aquatic animals expires on December 31, 2018.
A solicitation was issued for a new contract and on December 13, 2018, two (2) bids were received for Aquatic Invasive Fish and Snail Removal Services, Bid #219-057. The recommended contract is for is part of the City’s participation in the Edwards Aquifer Habitat Conservation Plan. This project is being accomplished in accordance with a Section 10 (a) permit and funded through the Edwards Aquafer Authority (EAA).
The initial term of this contract will be for one (1) year effective January 15, 2019 through December 14, 2019 for the amount of $22,800. The City has the option to extend for three (3) additional one (1) year terms with a 2% price increase for each additional one (1) year term. The contract extension may be awarded administratively in the form of an Authorization of Change in Service signed by the Purchasing Manager.
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Recommendation:
The City recommends award to the lowest responsible responsive bidder, Atlas Environmental located in San Marcos, Texas with the bid of $22,800 per year plus escalation.