AGENDA CAPTION:
Title
Consider approval of Resolution 2018-205R, approving an on call list for engineering services (RFQ 218-230) for drainage plan reviews, Stormwater Pollution prevention plans and permitting, and construction quality assurance inspections; authorizing the city manager or his designee to execute contracts with the selected firms in amounts not to exceed $200,000 per firm on behalf of the City; and declaring an effective date.
Body
Meeting date: November 7, 2018
Department: Engineering/CIP - Laurie Moyer, Director (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: Not to exceed $200,000 per agreement
Account Number: Determined when services are used based on project
Funds Available: Click or tap here to enter text.
Account Name: Click or tap here to enter text.
Fiscal Note:
Prior Council Action: Click or tap here to enter text.
City Council Strategic Initiative: [Please select from the dropdown menu below]
Stormwater
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Comprehensive Plan Element (s): [Please select the Plan element(s) and Goal # from dropdown menu below]
☐ Economic Development - Choose an item.
☒ Environment & Resource Protection - Choose an item.
☐ Land Use - Choose an item.
☐ Neighborhoods & Housing - Choose an item.
☐ Parks, Public Spaces & Facilities - Choose an item.
☐ Transportation - Choose an item.
☐ Not Applicable
Master Plan: [Please select the corresponding Master Plan from the dropdown menu below (if applicable)]
Stormwater Master Plan
Background Information:
There a number of current and future infrastructure capital improvement projects which require the services of professional engineering firms to perform a variety of services to include drainage plan reviews, stormwater pollution prevention plans and permitting, and construction quality assurance inspections. Utilizing On-Call services for these projects allow the City to assign and pay for services as the need arises.
On June 27, 2018, the City received eleven (11) statements of qualifications in response to Request for Qualifications solicitation, 218-230 for On-Call Stormwater Consulting Professional Services. A city-staffed Evaluation Committee evaluated proposals and has determined the following four (4) engineering firms to be the most highly qualified to perform these services. The following firms are being recommended for award:
Elizabeth Arceneaux, P.E.
On-Call Stormwater Consulting Professional Services: $200,000
Doucet & Associates, Inc., San Marcos, Texas
On-Call Stormwater Consulting Professional Services: $200,000
Freese and Nichols, Inc., San Marcos, Texas
On-Call Stormwater Consulting Professional Services: $200,000
Utility Engineering Group, New Braunfels, Texas
On-Call Stormwater Consulting Professional Services: $200,000
Council Committee, Board/Commission Action:
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Alternatives:
Include the stormwater consulting services in each project-specific design engineer’s contract. This alternative would include a markup to the existing design engineer’s fee.
Recommendation:
Recommend approval of the four (4) most highly qualified engineering firms to provide on-call stormwater consulting services in the amount of $200,000 each.