AGENDA CAPTION:
Title
Consider approval of Resolution 2018-166R, approving an agreement with Texas Meter & Device Company for current transformer meter testing, inspection and minor repairs (Bid # 218-316) for maximum term of three years and an annual estimated amount of $36,000.00; authorizing the City Manager or his designee to execute the appropriate documents on behalf of the City and declaring an effective date.
Body
Meeting date: September 18, 2018
Department: Public Services Department, Tom Taggart, Executive Director (By Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: FY19 $36,000.00 FY20 $35,992.47
Account Number: 21006318.52305
Funds Available: FY19 $36,000
Account Name: CT Meter Testing
Fiscal Note:
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Background Information:
This is a contract for testing, inspection, and minor repairs of approximately eight hundred and eleven (811) Current Transformer meters. The initial term of the contract is for two (2) years, with a one (1) year option to extend. The first year of this contract of the two-year term will be for an amount not to exceed $36,000.00, and the second year for an amount not to exceed $35,992.47. The second year of the contract and the option one-year term, if exercised, will be initiated by a notice of contract renewal by the Purchasing Manager. The contract will be effective on October 1, 2018 through September 30, 2020.
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Recommendation:
On August 16, 2018, one (1) bid was received for Current Transformer Meter Testing, Inspection and Minor Repairs Bid # 218-316. Alan Williams, Utilities Metering Manager, reviewed the bids, and in consideration of vendor knowledge, experience and repair service and the bid of $71,992.47 recommends award to Texas Meter & Device Company, located in Waco, Texas.