AGENDA CAPTION:
Title
Consider approval of Resolution 2018-137R, approving the annual renewal of the Microsoft Enterprise Agreement with SHI Government Solutions, Inc. through State Department of Information Resources Contract DIR-TSO-4092 for software licenses in the estimated amount of $280,494.05; authorizing the City Manager or his designee to execute the appropriate documents on behalf of the City; and declaring an effective date.
Body
Meeting date: August 7, 2018
Department: Information Technology - Mike Sturm, Director (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $280,494.05
Account Number: 10001280-52395, 22006335-52395, 21006322-52395, G0008-federal-progad-2014, 12070240-52395, 12024225-52395
Funds Available: FY19 Budget
Account Name: Software Maintenance
Fiscal Note:
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Background Information:
In August 2003, the City entered into an Enterprise Agreement with Microsoft. The Microsoft Enterprise Agreement allows the City to purchase licenses and software assurances, for a core group of applications for the organization and use on our servers from Microsoft Corporation. The applications that are included in the City’s agreement are as follows: Microsoft Office 365 Professional (810), Visio (10), Project client access licenses (22) Project Server (1), Microsoft desktop operating system upgrades (455), virtual desktop operating system upgrades (400), Windows Server operating systems (19), MS SQL Standard (15), MS SQL Enterprise (12), Enterprise Windows client access licenses (600), Azure Active Directory (600), and Remote Desktop client access licenses (15). Software assurance allows the City to receive the latest version of software, support, training, software utilities, and planning services for the products while under the agreement.
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Recommendation:
Technology Services is requesting approval from Council to renew the Microsoft Enterprise Agreement for one (1) year, through the State Department of Information Resources contract DIR-TSO-4092 held by SHI Government Solutions for $280,494.05. The renewal will be effective October 1, 2018 through September 30, 2019.