AGENDA CAPTION:
Title
Consider approval of Resolution 2018-76R, approving the award of an Engineering Services Contract to MWM DesignGroup, Inc. for the Hills of Hays Neighborhood Drainage Improvements Project for the estimated purchase amount of $80,160.00, contingent upon the provision of sufficient insurance; authorizing the City Manager or his designee to execute the appropriate purchase documents on behalf of the City; and declaring an effective date.
Body
Meeting date: 5/15/2018
Department: Engineering & CIP
Amount & Source of Funding
Funds Required: $80,160
Account Number: C681
Funds Available: $300,000
Account Name: Hills of Hays Drainage Improvements
Fiscal Note:
Prior Council Action: NA
City Council Goal: [Please select goal from dropdown menu below]
Goal #5 Maintain & Improve City's Infrastructure
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Comprehensive Plan Element (s): [Please select the Plan element(s) and Goal # from dropdown menu below]
☐ Economic Development - Choose an item.
☐ Environment & Resource Protection - Choose an item.
☒ Land Use - Direct Growth, Compatible with Surrounding Uses
☐ Neighborhoods & Housing - Choose an item.
☐ Parks, Public Spaces & Facilities - Choose an item.
☐ Transportation - Choose an item.
☒ Not Applicable
Master Plan: [Please select the corresponding Master Plan from the dropdown menu below (if applicable)]
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Background Information:
The work to be performed will consist of an evaluation of the drainage characteristics of the Hills of Hays neighborhood and recommendation of drainage improvements to alleviate local, non-FEMA floodplain related, flooding of streets and homes.
The goal of the project is to bring the stormwater system up to current City standards with location specific solutions. The construction of a complete piped system with full curb, gutter, and inlets is not anticipated but will be an option evaluated. Proposed improvements will focus on addressing flooding problem areas.
After approval of the Preliminary Engineering Report (PER) a Change in Service will come to Council prior to proceeding with the design and construction phases. Completion of the PER is expected in November.
PER major tasks include:
Task1 - Project Management
Task 2 - Data Collection
Task 3 - Public Meeting (1)
Task 4 - Proposed Conditions Analysis
a. Hydrologic Analysis
b. Hydraulic Analysis
c. Assessment for Compliance with Criteria
d. Detention Pond Analysis
Task 5 - Alternative Analysis
Task 6 - Water Quality Analysis
Task 7 - Opinion of Probable Cost (Estimate)
Task 8 - Preliminary Engineering Report
Council Committee, Board/Commission Action:
NA
Alternatives:
NA
Recommendation:
Staff recommends approval of design contract