AGENDA CAPTION:
Title
Consider approval of Resolution 2018-66R, approving Change Order No.1 to the contract with Deloitte and Touche to perform additional consulting services related to the preparation, reconciliation and submission of projects for FEMA Public Assistance Grants and increasing the total amount of the project by $55,000.00; ratifying the City’s execution of the original contract and the increase in dollar amount; and declaring an effective date.
Body
Meeting date: April 17, 2018
Department: Finance-Heather Hurlbert, Director and Marshal’s Office-Jeff Caldwell, Director
Amount & Source of Funding
Funds Required: Not to exceed $55,000
Account Number: 10001280.52230, 21006322.52230, 22006335.52230
Funds Available: $55,000
Account Name: Professional Services
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Background Information:
The City entered into a contract with Deloitte and Touche, LLP (Deloitte) for consulting services to provide technical assistance with identifying, preparing, reconciling and the submission of documents related to FEMA’s Public Assistance grant program for the flooding incidents of May 2013 as well as May and November 2015. Deloitte began work in August 2017 and the initial contract was not to exceed $49,800 based on an estimated effort of 235 hours. The estimated effort needed to complete the work on the projects requires an additional 268 hours by Deloitte generating estimated fees of $55,000. We expect that some of these fees will be eligible for reimbursement as part of the total expense of the submitted projects.
FEMA is requiring grant project documentation to be submitted on a short timeline due to the extended amount of time that has elapsed since the flooding incidents occurred. With current staff levels and expertise, staff would not be able to complete the project grant submissions, document organization, and audit preparations without Deloitte expertise and assistance.
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