AGENDA CAPTION:
Title
Consider approval of Resolution 2018-64R, approving the award of a contract for project site rehabilitation, underdrain piping replacement, and new landscaping for the Hutchison Street Biofiltration Pond Improvements Project (IFB 218-153) for the total purchase amount of $99,888.00 from M2 Federal, Inc.; authorizing the City Manager or his designee to execute the appropriate purchase documents on behalf of the City and declaring an effective date.
Body
Meeting date: May 1, 2018
Department: Capital Improvements - Laurie Moyer (By Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $99,888
Account Number: FY128
Funds Available: $99,888
Account Name: Hutchison Water Quality Pond Reconstruction
Fiscal Note:
Prior Council Action: Click or tap here to enter text.
City Council Strategic Initiative: [Please select from the dropdown menu below]
Stormwater
Goal #5 Maintain & Improve City's Infrastructure
Choose an item.
Comprehensive Plan Element (s): [Please select the Plan element(s) and Goal # from dropdown menu below]
☐ Economic Development - Choose an item.
☒ Environment & Resource Protection - Public & Private Sector Partnership to Protect Water Quality & proper development in San Marcos and Blanco Rivers
☐ Land Use - Choose an item.
☐ Neighborhoods & Housing - Choose an item.
☐ Parks, Public Spaces & Facilities - Choose an item.
☐ Transportation - Choose an item.
☐ Not Applicable
Master Plan: [Please select the corresponding Master Plan from the dropdown menu below (if applicable)]
Habitat Conservation Master Plan
Background Information:
The biofiltration pond built with Downtown Improvement Project the project has not worked as originally anticipated. A soils investigation report was conducted to evaluate the underdrain system and bio filtration media. Through this effort and better knowledge about the design and construction of these types of BMP’s, multiple areas for improvement were identified.
The scope of work for this Project includes the rehabilitation of this biofiltration pond with new engineered soil media, underdrain piping replacement, new landscaping and all appurtenances as specified. After the pond has been restored, it will be able to drain within 72 hours when full.
On March 22, 2018 the City received four (4) bids, solicited according to city policy and state law. Upon review, City staff and the design engineer Lee Sherman of Complete Watershed Solutions, LLC recommend award to M2 Federal, Inc. for the amount of $99,888. The apparent low bidder, Construction Eco Services, is considered Non-Responsive for failing to submit a Bid Bond and Statement of Bidder’s Qualifications.
The City has been approved for $85,000 in grant funds toward this reconstruction through a 319 Grant submitted by the Upper San Marcos Watershed Initiative and with assistance from the EAA - HCP funding.
Council Committee, Board/Commission Action:
Click or tap here to enter text.
Alternatives:
Click or tap here to enter text.
Recommendation:
Recommendation Letter attached.