AGENDA CAPTION:
Title
Consider approval of Resolution 2018-55R, approving the award of a contract to LJ Power, Inc for maintenance, repair, and parts for San Marcos Water and Wastewater Facilities Generators (IFB 218-201) in the estimated amount of $37,735.00; authorizing the City Manager or his designee to execute the appropriate documents related to the renewal of this agreement; and declaring an effective date.
Body
Meeting date: April 17, 2018
Department: Public Services/Water-Waste Water - Tom Taggart, Executive Director Public Services (By Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $57,000 for FY2018
Account Number: 22006333.53140 and 22006331.53140
Funds Available: $57,000
Account Name: Repairs-Maintenance
Fiscal Note:
Prior Council Action: Generator Maintenance Services was awarded to Entech Sales and Services in January of 2017. Repair and parts were not a part of this award.
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Goal #5 Maintain & Improve City's Infrastructure
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Background Information:
This is an Annual Contract for maintenance, repair and parts for City water and wastewater facilities generators. The contract will be effective on May 1, 2018, through April 30, 2019.
Within the terms and conditions of the contract, the City has the option to extend for three (3) additional One (1) year periods. Contract extensions may be awarded administratively in the form of a letter of agreement signed by the Purchasing Manager.
Council Committee, Board/Commission Action:
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Recommendation:
On March 15, 2018, nine (9) bids were received for Generator Maintenance, Repair and Parts, Bid #218-201. Bruce Noel, W/WW Field Maintenance Supervisor reviewed the bids, and in consideration of vendor knowledge, experience, repair service and parts rates, and the bid of $37,735.00 for annual maintenance recommends LJ Power, Inc. located in Austin Texas. Additional funds requested above the amount $37,735.00 are based on estimated hours for repair service and parts at the rates stated in the bid.