AGENDA CAPTION:
Title
Consider approval of Resolution 2018-39R, approving the renewal of the contract with Matchpoint Water Asset Management, Inc. for Leak Detection Services for an additional one-year term in the amount of $26,475.00 making the total value of the contract $52,950.00; authorizing the City Manager or his designee to execute the appropriate documents related to the renewal of this agreement; and declaring an effective date.
Body
Meeting date: 3/20/2018
Department: Water/Wastewater Department - Tom Taggart, Executive Director (By Charles Blue, Contract Administrator).
Amount & Source of Funding
Funds Required: $26,475
Account Number: 22006333.52230
Funds Available: $65,000
Account Name: WWW Professional Services
Fiscal Note:
Prior Council Action: No prior Council action. Original contract was less than $50,000.
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Goal #7 Maintain Fiscal Responsibility
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Background Information:
On March 23, 2017 the City received four (4) bids for Leak Detection Services. City Staff evaluated the submitted bids and recommendation was made to award to Matchpoint Water Asset Management, Inc. The initial contract award for Leak Detection Services (IFB 217-020) to Matchpoint Water Asset Management, Inc. was effective May 1, 2017, through April 30, 2018, and was awarded administratively as the total amount of the contract was below the $50,000 threshold. However, with this first extension, the contract total is estimated to reach approximately $52,950.
The purpose of the contract is to conduct a potable water leak detection survey on an estimated seventy-five (75) miles of the City’s two hundred seventy-five (275) mile water distribution system according to a City map of the Leak Detection Survey Area. This includes customer meter boxes, distribution valves, fire hydrants, air release valves, and any exposed section of the system. The City receives a Final Leak Detection Project Report that lists locations and descriptions of leaks identified, fire hydrants in need of repairs, and inaccurate water meters identified.
Council Committee, Board/Commission Action:
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Alternatives:
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Recommendation:
Staff recommends renewal of leak detection contract.