AGENDA CAPTION:
Title
Consider approval of Resolution 2018-23R, awarding contracts to Wesco Distribution Inc. and Techline Inc. for tools for San Marcos Electric Utilities; authorizing the Purchasing Manager to execute purchasing documents on behalf of the City in an amount of $73,489.99; and declaring an effective date.
Body
Meeting date: 2/20/2018
Department: Public Services Department - T. Taggart, Executive Director (By Rachel Shelton, Purchasing Specialist, Senior)
Amount & Source of Funding
Funds Required: $73,489.99
Account Number: 21006319.53046
Funds Available: $74,500
Account Name: Supplies-Tools
Fiscal Note:
Prior Council Action: None
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Goal # 7 Maintain Fiscal Responsibility
Goal #8 Provide efficient & effective delivery of services
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Background Information:
On January 11, 2018 the City received four (4) bids for Tools for the San Marcos Electric Utilities Tools (IFB 218-137). According to the terms and conditions of the bid, the City has the right to award a contract or contracts based on total lowest bid for each section.
The Public Services Department, Electric Utility Division, has reviewed all bids and recommends awarding contracts to Wesco Distribution, and Techline Inc both located in San Antonio, Texas for the bid sections as follows:
|
Wesco Distribution, San Antonio, TX |
|
Section |
Amount |
|
Section One (1), Hand Tools |
$15,255.28 |
|
Section Two (2), Bags Holders, Handlines |
$1,230.72 |
|
Section Four (4), Fiberglass Tools Disconnect/Holding Sticks |
$11,693.87 |
|
Section Six (6), Battery Operated Tools |
$5,451.12 |
|
|
$33,630.99 Total |
|
Techline, Inc, San Antonio, TX |
|
Section |
Amount |
|
Section Three (3), Personal Protection |
$14,732.00 |
|
Section Five (5), Electric Test Equipment |
$25,127.00 |
|
|
$39,859.00 Total |
The total amount of the combined contracts is $73,489.99.
While Wesco Distributors submitted the apparent lowest bid for Section Three (3), Personal Protection, they did not bid on each item within the section. Therefore, the bid submitted by Wesco Distributors was non-responsive and was not the lowest bidder for Section Three, (3).
Most of the tools in this contract are to outfit two (2) new aerial bucket trucks to perform maintenance on old and new energized overhead and underground electric lines. These tools will be used to test, check for voltage and amperage and cover up energized electric lines for safety. This purchase also contains tools to safely transport material to the top of electrical poles to prevent unnecessary wear and tear on the bucket truck. Other tools in this purchase are test equipment to outfit other bucket trucks on checking amperage on energize lines for a safe work environment for employees.
Council Committee, Board/Commission Action:
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Alternatives:
No alternatives identified
Recommendation:
Approve award as shown