AGENDA CAPTION:
Title
Consider approval of Resolution 2018-06R, approving the award of a construction contract to M2 Federal, Inc. for the Biofiltration Pond Project (IFB 218-005) in the amount of $413,524.10 contingent upon the contractor’s timely submission of sufficient bonds and insurance in accordance with the City’s construction contract documents for the project; authorizing the City Manager or his designee to execute all contract documents on behalf of the City and declaring an effective date.
Body
Meeting date: 1/16/2018
Department: Engineering/Capital Improvements Program Department - Laurie Moyer, Director (By Cheryl Pantermuehl, Purchasing Manager)
Amount & Source of Funding
Funds Required: $413,524.10
Account Number: FY129, City Park Biofiltration Pond
Funds Available: $414,000
Account Name: FY129, City Park Biofiltration Pond
Fiscal Note:
Prior Council Action: Click or tap here to enter text.
City Council Goal: [Please select goal from dropdown menu below]
Goal #9 Protect & Preserve San Marcos River and Edwards Aquifer Recharge Zone
Comprehensive Plan Element (s): [Please select the Plan element(s) and Goal # from below]
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Habitat Conservation Master Plan
Background Information:
This project includes construction continuation of a biofiltration pond including final grading, underdrain pipe installation with outfall, biofiltration media, overflow spillway, inlet and exit armoring, sodding, tree installation, and landscaping. The pond was excavated during the expansion of the Recreation Hall parking lot but was placed on hold in order to revise the design and provide increased water quality treatment capacity for off-site runoff. This project, as well as the Hutchison Biofiltration Pond, has been identified in the Water Quality Protection Plan as a regional water quality facility which allows development within the Urban Stormwater Management District to pay a fee in lieu of providing water quality BMP’s in order to fund facilities such as these. The Edwards Aquifer Authority is also another funding source for this project and will contribute $100,000.00 for construction. The Hutchison Biofiltration Pond is forthcoming and anticipated to begin construction in March.
On November 2, 2017, the City received six (6) bids for City Park Biofiltration Pond, IFB 218-005. The City has reviewed the bids and will award a contract to the second lowest bidder for the base bid plus additive alternate, M2 Federal, Inc., located in San Marcos, Texas, in the amount of $413,524.10. After several attempts at contacting references provided by the lowest bidder to check for qualifications, their non-responsiveness was determined to be one of the reasons to select the second lowest bidder. Due to this and the lack of experience on similar projects the lowest bidder has been considered ineligible and notified of this. Due to the specialized nature of construction, the second lowest bidder is the most qualified based on previous experience and reference records. Weather dependent, this project is scheduled to be complete within 60 days after starting construction.
Council Committee, Board/Commission Action: N/A
Alternatives: N/A
Recommendation: Staff recommends approval of this item.