AGENDA CAPTION:
Title
Consider approval of Resolution 2017-146R, approving an agreement with Alan Plummer Associates, Inc. for the provision of Professional Engineering Sevices for the River Road Pavement and Bank Stabilization Project in the amount of $73,910 which includes an increase of $24,940 (ACIS No. 2) above the previous not-to-exceed contract amount of $48,970; ratifying the City Manager’s execution of this agreement and authorizing the City Manager or his designee to sign authorization of change in services No. 2; and declaring an effective date.
Body
Meeting date: September 19, 2017
Department: Engineering/CIP
Funds Required: $24,940.00
Account Number: C406
Funds Available: $239,977.75
Account Name: River Road Pavement & Bank Stabilization
CITY COUNCIL GOAL: (5) Maintain and Improve City’s Infrastructure
COMPREHENSIVE PLAN ELEMENT(s): Goal 2; Natural resources necessary to our community’s health, well-being, and prosperity secured for future development.
ERPG04 - Model sustainable practices in infrastructure, operations, and facilities in City Projects.
BACKGROUND:
The previous scope of work for this project included the installation of a box culvert under River Road at the Union Pacific Railroad and the restoration of asphalt pavement with concrete at the low water crossing. Rock rubble rip rap is to be installed downstream of the new culvert to enhance bank stabilization.
On December 13, 2016 the City obtained an executed Agreement from Union Pacific to start this project. The project was advertised and a construction contract was awarded on February 7, 2017. Prior to contract award comments were received from Union Pacific’s Structural Engineering Department to remove the box culvert under River Road. The project was then placed on hold. Since the removal of the culvert from the original scope of work exceeded 25%, the project has to be rebid.
This Change in Service is to modify the plans and specifications in accordance to the requests of the Union Pacific Structural Engineering Department. It also includes assistance in rebidding the project and construction administration services.
Original Design Contract Amount $46,866.00
Change in Service #1 $2,104.00
Revised Design Contract Amount $48,970.00
Change in Service #2 $24,940.00
Revised Design Contract Amount $73,910.00
With approval of Change in Service #2 the contract is now over $50,000 which requires City Council ratification.
Staff recommends approval.