AGENDA CAPTION:
Title
Consider approval of Resolution 2015-89R, approving the award of an annual contract to Wachs Water Services for the contractor's provision of leak detection services for the Public Services Department-Water/Wastewater Division in the estimated annual amount of $32,925.00; ratifying the Purchasing Manager's execution of the appropriate purchasing documents on behalf of the City and declaring an effective date.
Body
Meeting date: July 21, 2015
Department: Public Services Department - Tom Taggart, Executive Director (By Cheryl Pantermuehl, Purchasing Manager)
Funds Required: $6,387 FY15
Account Number: 22006333.52230
Funds Available: $34,000
Account Name: WWW Dist. Professional Services
CITY COUNCIL GOAL:
COMPREHENSIVE PLAN ELEMENT(s): [add the Plan elements and Goal # and Objective(s)]
BACKGROUND:
The City issued a bid for Leak Detection Services (IFB 214-303) for the Public Services Department, Water/Wastewater Division, and administratively awarded a contract in May 2014. The initial contract award to Wachs Water Services was effective May 23, 2014, through May 22, 2015. It was awarded administratively as the total amount of the contract was $29,925 and was below the $50,000 threshold. The first extension was awarded administratively as well because it was anticipated that the dollar amount would stay below the $50,000 threshold; however, it has now been determined that the total of the two years is estimated to reach approximately $62,530. The amount increased because of a small leak detection survey that had to be performed.
The first extension will expire on May 22, 2016. Within the terms and conditions of the contract, the City has the option to extend for three (3) additional one (1) year periods. Contract extensions may be awarded administratively in the form of a letter of agreement signed by the Purchasing Manager.
The purpose of the contract is to conduct an annual potable water...
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