AGENDA CAPTION:
Title
Consider approval of Resolution 2022-270R, adopting the City's procedures for safe and secure receipt of electronic bids and proposals; authorizing the City Manager or her designee to execute the appropriate documents to implement the procedures on behalf of the City; and declaring an effective date.
Body
Meeting date: December 6, 2022
Department: Finance, Jon Locke, Director (by Lynda Williams, Purchasing & Contracting Manager)
Amount & Source of Funding
Funds Required: N/A
Account Number: N/A
Funds Available: N/A
Account Name: N/A
Fiscal Note:
Prior Council Action: None
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Background Information:
The City's Purchasing & Contracting Division, Finance, oversees and supports Department-wide procurements of goods and services following state and local laws for public notification and receipt of competitive sealed bids and proposals. This longstanding process requires bids to be delivered by postal or special mail carrier or hand-delivered to the office of the Purchasing Manager by a time certain. Bids or proposals are opened and read aloud publicly.
Purchasing & Contracting has identified electronic bid and proposal submission as a way to streamline operations, supporting and encouraging vendor relations, and possibly reducing the cost of the solicitation process. Electronic bids and proposals...
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