AGENDA CAPTION:
Title
Consider approval of Resolution 2024-177R, revising the City's Public Events Grant Policy to, among other things, specify grant types, funding sources, eligibility, restrictions and required documents; and declaring an effective date.
Body
Meeting date: September 17, 2024
Department: Destination Services
Amount & Source of Funding
Funds Required: na
Account Number: na
Funds Available: na
Account Name: na
Fiscal Note:
Prior Council Action: City Support of Public Events policy was established on September 17, 2019.
City Council Strategic Initiative: [Please select from the dropdown menu below]
Quality of Life & Sense of Place
Economic Vitality
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Comprehensive Plan Element (s): [Please select the Plan element(s) and Goal # from dropdown menu below]
? Economic Development - Choose an item.
? Environment & Resource Protection - Choose an item.
? Land Use - Choose an item.
? Neighborhoods & Housing - Choose an item.
? Parks, Public Spaces & Facilities - Choose an item.
? Transportation - Choose an item.
? Core Services
? Not Applicable
Master Plan: [Please select the corresponding Master Plan from the dropdown menu below (if applicable)]
Arts Master Plan
Background Information:
City Support of Public Events Policy: In 2019, City staff presented a policy to support public events creating a transparent, consistent, and equal process for event organizers and staff to follow. Value of services, actual hard costs, and staff over-time were not factored into the annual budget when the original policy was prepared. It was difficult to calculate the in-kind service value which makes it difficult to offer equal services to event organizers. A few years later, City Management directed staff to phase out the in-kind services. Destination Services staff created processes and various grant opportunities to assist in providing financial support to cover the additional expenditures of permits, facility rentals, security, etc. ...
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