AGENDA CAPTION:
Title
Consider approval of Resolution 2016-125R, approving Standard Forms of Agreement with Outside Subrecipients and City Departments that establish terms and conditions regarding the expenditure of Community Development Block Grant ("CDBG") funds; authorizing the City Manager to negotiate and execute these agreements on behalf of the City; and declaring an effective date.
Body
Meeting date: September 20, 2016
Department: Planning & Development Services - Community Initiatives Division
Funds Required: None
Account Number: N/A
Funds Available: N/A
Account Name: N/A
CITY COUNCIL GOAL: Goal #7 Maintain Fiscal Responsibility
COMPREHENSIVE PLAN ELEMENT(s): N/A
BACKGROUND:
Subrecipient Agreement
The Community Development Block Grant (CDBG) program requires that the City execute agreements with the non-profit organizations (subrecipients) who receive CDBG grant funding. The Subrecipient Agreement includes project specific information such as:
* A description of the specific program / project to be funded
* The program/project budget and timeline
* Specific conditions applicable to this program/project
The agreement also contains a number of standard requirements that apply to all subrecipients such as insurance and bonding, financial management, and compliance with related Acts and regulations (Fair Housing, Section 3, Clean Air, etc.).
For many years the City's practice has been to have the template of the Subrecipient Agreement approved by the City Council, without bringing each individual subrecipient agreement to Council for approval. In addition, the Action Plan funding resolution authorizes the City Manager to execute all documents related to the CDBG grant.
Once Council has made the Action Plan allocation award, staff prepares the individual agreements by filling in the program/project specific information. The City Attorney's office reviews the agreement and approves its execution by the City Manager and the subrecipien...
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