AGENDA CAPTION:
Title
Consider approval of Resolution 2016-170R, approving the lease-purchase of mowers and accessories (IFB 216-282) for the Community Services Department-Parks and Recreation Division from C&M Air Cooled Engine, Inc. in the amount of $220,637.86; authorizing the City Manager or his designee to execute the appropriate lease/purchase documents on behalf of the City and declaring an effective date.
Body
Meeting date: December 6, 2016
Department: Community Services Department - Rodney Cobb, Executive Director (By Cheryl Pantermuehl, Purchasing Manager)
Funds Required: Funded through financing agreement
Account Number: Funded through financing agreement
Funds Available:
Account Name:
CITY COUNCIL GOAL:
Goal #2 - Beautify and Enhance the Quality of Place
Goal #5 - Maintain and improve City’s infrastructure
Goal #7 - Maintain Fiscal Responsibility
Goal #8 - Provide for the efficient and effective delivery of services
COMPREHENSIVE PLAN ELEMENT(s): [add the Plan elements and Goal # and Objective(s)]
BACKGROUND:
On September 15, 2016, two (2) bids were received for Mowers and Accessories (IFB 216-282). According to the terms and conditions of the bid, the City has the right to award a contract for purchase on the basis of lowest total cost.
The Community Services Department - Parks and Recreation Division has reviewed all bids recommends awarding a contract to the lowest, most responsive, and most responsible bidder, C&M Air Cooled Engine, Inc., located in Waco, Texas in the total amount of $220,637.86. One other bid was received; however, the bid was non-responsive as it did not include pricing for all items.
The mowers and accessories will be used by City staff to maintain the grounds of City parks and facilities. All will be replacements for antiquated equipment.
Approval of the Lease-Purchase Agreement with Santander Bank, N.A. is an action item on the City Council Agenda.