AGENDA CAPTION:
Title
Consider approval of Resolution 2014-124R awarding an annual contract to Knight Office Solutions for the provision of printer maintenance for the City's printers in the estimated annual amount of $52,415.19; authorizing the City Manager or his designee to execute contract documents on behalf of the City; and declaring an effective date.
Body
Meeting date: September 16, 2014
Department: Information Technology Department - M. Sturm, Director (By Cheryl Pantermuehl, Purchasing Manager)
Funds Required: $52,415.19
Account Number: 100.190.52391; 610.210.52391; 650.240.52931
Funds Available: FY15 Budget
Account Name: General Fund/ Water/Wastewater Utility/ Electric Utility-Software License & Maintenance
CITY COUNCIL GOAL:
BACKGROUND:
On August 14, 2014, three (3) bids were received for Printer Maintenance Services (IFB 214-341). According to the terms and conditions of the bid, the City has the right to award a contract(s) on the basis of best value to the City.
The Information Technology Department has reviewed all bids and recommends awarding one contract to the most responsive and most responsible bidder, Knight Office Solutions, located in San Antonio, Texas.
This is an annual contract for Printer Maintenance Services to maintain and support approximately one hundred twelve (112) printers at various locations throughout the City.
This contract will be effective November 8, 2014, through November 7, 2015. Within the terms and conditions of the contract, the City has the option to extend the contract for four (4) additional one (1) year periods. Contract extensions may be awarded administratively in the form of a letter of agreement signed by the Purchasing Manager.