AGENDA CAPTION:
Title
Consider approval of Resolution 2025-218R, approving a Change in Service to the agreement with RMO P.C. for legal services associated with land acquisitions to increase the price by up to $300,000.00, resulting in a total contract amount not to exceed $699,000.00; authorizing the city manager, or her designee, to execute the Change in Service on behalf of the city; and declaring an effective date.
Body
Meeting date: November 18, 2025
Department: Engineering and CIP - Shaun Condor, Director
Amount & Source of Funding
Funds Required: $300,000.00
Account Number: Determined as services are used
Funds Available: Yes
Account Name: To be determined
Fiscal Note:
Prior Council Action: 2020-264: On-Call qualified firms list / 2025-14R: ACIS#1 to increase agreement by $200,000 with RMO P.C.
City Council Strategic Initiative: [Please select from the dropdown menu below]
Public Safety, Core Services & Fiscal Excellence
Choose an item.
Choose an item.
Comprehensive Plan Element (s): [Please select the Plan element(s) and Goal # from dropdown menu below]
☐ Economic Development - Choose an item.
☐ Environment & Resource Protection - Choose an item.
☐ Land Use - Choose an item.
☐ Neighborhoods & Housing - Choose an item.
☐ Parks, Public Spaces & Facilities - Choose an item.
☐ Transportation - Choose an item.
☒ Core Services
☐ Not Applicable
Master Plan: [Please select the corresponding Master Plan from the dropdown menu below (if applicable)]
Choose an item.
Background Information:
This action will increase the authorized contract amounts, in general, by $300,000 for legal services associated with land acquisitions to RMO, P.C., (contract number 220-217.3) awarded in 2022.
This agreement is for the use of legal services associated with land acquisitions on various projects to acquire the rights necessary for any City project across Hays, Guadalupe, and Caldwell counties. These agreements are anticipated to be needed for multiple capital improvements projects over the next several years such as Purgatory Creek, Sunset Acres and Wallace Addition. The majority of these projects are located in established neighborhoods or properties that have been passed down from generation to generation which leads to title curative issues. Many times, staff has to proceed with legal services in order to clear the title, which sometimes requires the use of eminent domain. There are a few occasions when legal services are required to dispute the value of the property, but staff makes every effort to avoid this situation and work out an agreement with the property owner. If a project does require eminent domain, it must be authorized by Council Resolution
Council Committee, Board/Commission Action:
Click or tap here to enter text.
Alternatives:
Click or tap here to enter text.
Recommendation:
Staff recommends approval of the motion to increase capacity to this contract.