AGENDA CAPTION:
Title
Consider approval of Resolution 2025-03R, approving an Advance Funding Agreement (AFA) (CSJ No. 0914-33-106) with the State of Texas, acting through the Texas Department of Transportation (TxDOT) for a Highway Safety Improvement Program (HSIP) utilizing transportation development credits for the Thorpe Lane at Springtown Way Project; authorizing the City Manager, or her designee, to execute said agreement; and declaring an effective date.
Body
Meeting date: January 7, 2025
Department: Engineering and CIP - Shaun Condor, Director
Amount & Source of Funding
Funds Required: $57,628.00
Account Number: C23
Funds Available: Yes
Account Name: Thorpe Lane Improvements
Fiscal Note:
Prior Council Action: None
City Council Strategic Initiative: [Please select from the dropdown menu below]
Public Safety, Core Services & Fiscal Excellence
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Comprehensive Plan Element (s): [Please select the Plan element(s) and Goal # from dropdown menu below]
☐ Economic Development - Choose an item.
☐ Environment & Resource Protection - Choose an item.
☐ Land Use - Choose an item.
☐ Neighborhoods & Housing - Choose an item.
☐ Parks, Public Spaces & Facilities - Choose an item.
☒ Transportation - Multimodal transportaion network to improve accessibility and mobility, minimize congestion and reduce pollution
☒ Core Services
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Master Plan: [Please select the corresponding Master Plan from the dropdown menu below (if applicable)]
Transportation Master Plan
Background Information:
The City of San Marcos submitted a grant application to the Texas Department of Transportation (TxDOT) 2024 Highway Safety Improvement Program in March 2024 for the Thorpe Lane & Springtown Way Intersection Improvements project. In April 2024, the Texas Transportation Commission approved funding for the HSIP Thorpe Lane & Springtown Way Intersection Improvements project.
An Advanced Funding Agreement (AFA) is required between the Texas Department of Transportation (TxDOT) and the City of San Marcos (City) to complete this project. The total construction grant is $897,567.00, and the city will be responsible for project design costs and construction oversite; which is currently estimated at approximately + $200,000. The AFA agreement requires $57,628 of the city’s total estimated cost. The city will also be responsible for the maintenance of locally owned facilities after the completion of the work.
The project objective includes realigning the San Marcos Housing Authority’s driveway to align with Springtown Way as well as add signalization and lighting to increase intersection safety and provide a new cross-walk for pedestrians to cross Thorpe.
TxDOT provided a preferred advertising date of August 1st, 2027; however, the city would like to move forward with completing the design and submitting to TxDOT well before this date in hopes of moving up the construction timeframe. The design will be completed in 2025. TxDOT will determine if we can move up the construction date once the plans are completed and construction is expected to last 6 - 9 months when it does start.
This project will be coordinated with the Thorpe Lane Sidewalk project that Council authorized August 5, 2024 under Resolution 2024-137R which will use Community Development Block Grant ("CDBG"). Both projects will be designed together but will need to be constructed separately due the TXDOT grant requirements. TXDOT will bid and construct the Thorpe Lane & Springtown Way Intersection Improvements project while the City staff will bid and construct the Thorpe Lane Sidewalk project
Council Committee, Board/Commission Action:
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Alternatives:
N/A
Recommendation:
Staff recommends approval of this agreement