AGENDA CAPTION:
Title
Consider approval of Resolution 2024-160R, changing the composition of the Finance and Audit Committee and clarifying that the role of the committee includes audit processes; and declaring an effective date.
Body
Meeting date: August 20, 2024
Department: Finance
Amount & Source of Funding
Funds Required: 0
Account Number: N/A
Funds Available: N/A
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Background Information:
The Federal Government is currently auditing the city’s processes under our CDBG-MIT grant. They discovered that our 2020 Resolution was outdated as to membership and recommended the city be more intentional about the audit functions of the Committee.
We are recommending the following Resolution. This Resolution removes the Director of Public Safety as a voting member as we no longer have that position. It also states the Mayor and Mayor Pro-Tem, Deputy Mayor Pro-Tem or another City Council Member appointed by the City Council if there is no Deputy Mayor Pro-Tem, the City Manager, all Assistant City Managers, and the Finance Director shall be voting members of the Finance and Audit Committee. The City Attorney shall be an ex-officio member of the Committee.
The Resolution also defines the audit function of the Committee. The Committee has been doing this role for many years. We simply did not have the intention well defined in the Resolution.
Council Committee, Board/Commission Action:
Entire Council must vote on the Resolution.
Alternatives:
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Recommendation:
Recommend approval of the attached Resolution.