AGENDA CAPTION:
Title
Consider approval of Resolution 2022-195R, approving Change in Service No. 3 to agreement with SmartForce Technologies Inc., for a necessary public safety procurement for the renewal of a Criminal Justice Information Sharing Platform for the Police Department in the estimated annual amount of $22,500.00 for a total contract price of $72,500.00; authorizing two optional one-year renewals; authorizing the City Manager or her designee to execute the Change in Service agreement on behalf of the City; and declaring an effective date.
Body
Meeting date: September 6, 2022
Department: Police Department, Chief Stan Standridge (by Lynda Williams, Purchasing & Contracting Manager)
Amount & Source of Funding
Funds Required: $22,500
Account Number: 13126006 56045
Funds Available: 29,108.85
Account Name: : DEPT OF JUSTICE-OJP
Fiscal Note:
Prior Council Action: None
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Background Information:
The referenced contract allows the Police Department to communicate crime information in real-time, versus relying on email. By utilizing this intranet service, all employees can be immediately alerted to violent crimes. With the tremendous rise in crime in San Marcos, this software is desperately needed.
This software was procured in 2020 via an informal solicitation process whereby we received quotes and awarded the contract to the lowest responsive responsible bidder, SmartForce Technologies, Inc. for $22,500 annually. It was funded via a DOJ grant. There are now other federal funding source(s) identified for the extension. To extend the agreement for another year would exceed $50,000 for a total contract amount of $72,500.
Because of the urgent need to continue with this technology platform the continuation of this agreement is requested per General Exemption 252.022(a) (2), “a procurement necessary to preserve or protect the public health and safety of the municipality’s residents.”
Council Committee, Board/Commission Action:
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Recommendation:
Staff recommends approval of the Change in Service to the agreement with SmartForce Technologies Inc. in the annual amount of $22,500 with anticipated two (2) annual renewals.