AGENDA CAPTION:
Title
Consider approval of Resolution 2019-02R, approving the purchase of a Hydrovac Truck for the Public Services Department-Electric Utility Division (SMEU) in the total amount of $224,995.00 from Freightliner of Austin, Inc. through the Texas Local Government Purchasing Cooperative Buyboard Contract for Vehicles, Heavy Duty Trucks and Options (Contracts #521-16 and #513-16); authorizing the City Manager to execute the appropriate purchasing documents on behalf of the City; and declaring an effective date.
Body
Meeting date: January 15, 2019
Department: Electric Utility - T. Taggart, Executive Director (By Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $224,995.00
Account Number: 21006319.60125
Funds Available: FY19 capital outlay request approved at $240,000
Account Name: Operating-Equipment
Fiscal Note:
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Background Information:
Public Services - Electric Utility (SMEU) is performing more and more underground excavations that require an alternative to mechanical digging tools (backhoes), particularly in areas with existing water, electric, and gas utilities. Currently, SMEU uses a trailer mounted unit but can only complete 1 hole before dumping. This larger, new unit will allow SMEU to complete multiple holes before dumping save both time and manpower.
SMEU is requesting approval to purchase a Hydrovac Truck with a freightliner chassis from Freightliner of Austin, Austin, TX in the amount of $88,998 and a VacHunter HD Hydro body from Texas Underground, Inc., Pearland, TX in the amount of $135,997.00 for a combined total of $224,995.00.
This procurement is made pursuant to the City’s authority by Local Government Code, Chapter 271, to participate in cooperative purchasing programs. This procurement is being made through “BuyBoard” Cooperative Purchasing Program contracts #521-16 and #513-16.
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Alternatives:
A rental unit is an alternative but is cost prohibitive given the monthly rates relative to purchase, and considering the number of months SMEU needs the equipment.
Recommendation:
Recommend approval of award of contract through the “BuyBoard” for the purchase of a Hydrovac Truck for the Electric Utility Department to Freightliner of Austin in the amount of $224,995.00.